SharePoint - Can I use it as a noticeboard?

[mdrabble]

We currently have an on premise server running our noticeboard and intranet page (very kindly given from another edugeek user - sorry I've forgotten who...... but massive thank you - has gone down extremely well)

 

Anyway.... as we move things online, I have been asked to create a staff only area and since I am moving the staff central document to SharePoint, I thought, why not use that.

 

 

So....... Whats the best way to do the following.

 

Staff need to be able to enter create the notice, select an end date for notice and then post.

When then notice end date has arrived, it disappears......

 

 

Is this possible or am I only wishful thinking?

 

Cheers

[Steve21]

Yes it’s possible, but long winded to setup, but once working works fine

 

What I did previously was setup news posts and create custom categories eg Year 8 as attributes, then a start and end date attribute

 

Create the news page, and add a filter based on posts between start/end/year

 

So it ended up with one whole news, and one page for each year group etc

 

Steve

[Steve21]

I dug out my old notes regarding how it was setup if you're interested at all

 

It was mainly these two links I used regarding adding filters/attributes:

https://support.microsoft.com/en-gb/office/target-navigation-news-and-files-to-specific-audiences-33d84cb6-14ed-4e53-a426-74c38ea32293

https://support.microsoft.com/en-us/office/view-edit-and-add-page-details-778018d3-8269-4fd2-a55d-8c0e5b72b938?ns=spostandard&version=16&syslcid=1033&uilcid=1033&appver=spo160&helpid=wssenduser_pageproperties_fl2026017&ui=en-us&rs=en-us&ad=us

 

The picture below is kind of a montage of my notes/screenshots I did during testing, but basically:

 

Setup custom properties for new posts, like expirydate/startdate/yeargroups etc

 

Red = Setup page with News filtered by start/end date. Use two on the same page:

ExpiryDate

After

[Today]

 

StartDate

Before

[Today]+1

 

Which removes anything expired, or not set to start yet

 

Green = How it appears when posting, you then have the new properties showing on each NewsPost added that you can select/fill in

 

Orange = How you see it from the admin side if you just view "all news" rather than filtered, so you can see what tags are added/expiry dates etc. In that screenshot the test was obviously a "Start tomorrow" and "Show until 31st August" Post.

 

Purple/Blue = Example when I was testing 3 posts during demo stages, as you can see demo 1/2 show as they meet the filter criteria, and demo 3 expired "yesterday" so doesn't show

 

 

Hope that makes a bit of sense only got my scrap notes from when I did it, and don't work there anymore, but I'm sure I can set up another example on my new school if you want any help with it

 

Steve

[mdrabble]

I dug out my old notes regarding how it was setup if you're interested at all

 

It was mainly these two links I used regarding adding filters/attributes:

https://support.microsoft.com/en-gb/office/target-navigation-news-and-files-to-specific-audiences-33d84cb6-14ed-4e53-a426-74c38ea32293

https://support.microsoft.com/en-us/office/view-edit-and-add-page-details-778018d3-8269-4fd2-a55d-8c0e5b72b938?ns=spostandard&version=16&syslcid=1033&uilcid=1033&appver=spo160&helpid=wssenduser_pageproperties_fl2026017&ui=en-us&rs=en-us&ad=us

 

The picture below is kind of a montage of my notes/screenshots I did during testing, but basically:

 

Setup custom properties for new posts, like expirydate/startdate/yeargroups etc

 

Red = Setup page with News filtered by start/end date. Use two on the same page:

ExpiryDate

After

[Today]

 

StartDate

Before

[Today]+1

 

Which removes anything expired, or not set to start yet

 

Green = How it appears when posting, you then have the new properties showing on each NewsPost added that you can select/fill in

 

Orange = How you see it from the admin side if you just view "all news" rather than filtered, so you can see what tags are added/expiry dates etc. In that screenshot the test was obviously a "Start tomorrow" and "Show until 31st August" Post.

 

Purple/Blue = Example when I was testing 3 posts during demo stages, as you can see demo 1/2 show as they meet the filter criteria, and demo 3 expired "yesterday" so doesn't show

 

[ATTACH=CONFIG]67840[/ATTACH]

 

Hope that makes a bit of sense only got my scrap notes from when I did it, and don't work there anymore, but I'm sure I can set up another example on my new school if you want any help with it

 

Steve

 

Thank you - will have a proper look when I’m back in on Thursday :-)

[mdrabble]

Another quick question....... how do you go on with automatically deleting old pages?

[Steve21]

Generally I don’t

 

As it automatically filters out ones that are passed date, the old ones sit in the background and then I normally do a clear at half term etc

 

As you’ll sometimes find people suddenly want an old one showing again, so you can just modify the dates and it’s back

 

But I’m sure you could set it up as maintenance to run a script to delete them if you wanted

 

Steve

[jessica]

I dug out my old notes regarding how it was setup if you're interested at all

 

It was mainly these two links I used regarding adding filters/attributes:

https://support.microsoft.com/en-gb/office/target-navigation-news-and-files-to-specific-audiences-33d84cb6-14ed-4e53-a426-74c38ea32293

https://support.microsoft.com/en-us/office/view-edit-and-add-page-details-778018d3-8269-4fd2-a55d-8c0e5b72b938?ns=spostandard&version=16&syslcid=1033&uilcid=1033&appver=spo160&helpid=wssenduser_pageproperties_fl2026017&ui=en-us&rs=en-us&ad=us

 

The picture below is kind of a montage of my notes/screenshots I did during testing, but basically:

 

Setup custom properties for new posts, like expirydate/startdate/yeargroups etc

 

Red = Setup page with News filtered by start/end date. Use two on the same page:

ExpiryDate

After

[Today]

 

StartDate

Before

[Today]+1

 

Which removes anything expired, or not set to start yet

 

Green = How it appears when posting, you then have the new properties showing on each NewsPost added that you can select/fill in

 

Orange = How you see it from the admin side if you just view "all news" rather than filtered, so you can see what tags are added/expiry dates etc. In that screenshot the test was obviously a "Start tomorrow" and "Show until 31st August" Post.

 

Purple/Blue = Example when I was testing 3 posts during demo stages, as you can see demo 1/2 show as they meet the filter criteria, and demo 3 expired "yesterday" so doesn't show

 

[ATTACH=CONFIG]67840[/ATTACH]

 

Hope that makes a bit of sense only got my scrap notes from when I did it, and don't work there anymore, but I'm sure I can set up another example on my new school if you want any help with it

 

Steve

This is exactly what we have been looking for, thank you

 

How do you allow all staff to post a news posts and edit the properties without being owners of the site?

 

Our current system has a form where they enter the information and it then gets checked and approved by someone. Is this possible through SharePoint?

[mdrabble]

Massive thanks to @Steve21 his notes - helped immensely.

 

This is how mine currently looks.

 

I've attached notes on how i set up mine, with a staff user guide.

 

Setup Guide - SharePoint Notices Setup.pdf

Help Guide - Staff-Intranet-Guide - Generic.pdf

 

Hope people find them useful

Edited November 22, 2023 by mdrabble

[enjay]

Is there a way to wrap the text of each announcement, so people can read everything from a single page, rather than clicking in? If not, we'll need to give some guidance on effective use of titles and opening words.

[mdrabble]

Not sure - I basically was asked come up with something quick and simple to use and have left them to it...... since it went live, not had any feedback (which is about right!)

[andy_b]

We currently have an on premise server running our noticeboard and intranet page (very kindly given from another edugeek user - sorry I've forgotten who...... but massive thank you - has gone down extremely well)

 

Anyway.... as we move things online, I have been asked to create a staff only area and since I am moving the staff central document to SharePoint, I thought, why not use that.

 

 

So....... Whats the best way to do the following.

 

Staff need to be able to enter create the notice, select an end date for notice and then post.

When then notice end date has arrived, it disappears......

 

 

Is this possible or am I only wishful thinking?

 

Cheers

 

Out of interest, what were you using before?

[mdrabble]

Out of interest, what were you using before?

 

Originally used a system that @FragglePete kindly shared

 

https://www.edugeek.net/forums/how-do-you-do/175168-student-staff-home-pages.html

 

Only moved away from that system as SLT wanted a system that was externally accessible by staff and students.

[mdrabble]

This is exactly what we have been looking for, thank you

 

How do you allow all staff to post a news posts and edit the properties without being owners of the site?

 

Our current system has a form where they enter the information and it then gets checked and approved by someone. Is this possible through SharePoint?

 

I have staff in AD/365 groups which I then assign to as members of the site.

 

All students are in simialr AD/365 group and are set as Visitors, so they have read access only.