School Policy Management System?

[ITManLT]

Good Afternoon,

 

Our school is looking at how we can manage our policy documents easier, with an online system ideally, so that the governors can approve new policies easily enough.

We're trying to find something that meets the following criteria:

• Template cover page
  
  • Upload our policy cover page so that it automatically adds it to the front of each policy, just with the title/date of approval changing
    

   

  [*]Approval workflow

  • So that our governors can approve any policies before they are published
    

   

  [*]Embedding into our school website once approved

  • This one would just be a nice to have feature, so that once approved on this system, they are automatically on our website without having to download a PDF and upload it to the website.
    

 

 

Do any schools use any such software? Currently we just have Word documents that are used and trying to look for something better.

 

Thanks.

[TechMonkey]

Have used MediaWiki in the past, with a few extra modules and some templates created. That way policies could be linked. The cover page was one of the boxes that appear at the side. The only issue was that you couldn't report on it, so to see what policies were due you had to manually scroll through them. Approval wasn't automated.

 

I'm currently looking at how SharePoint could be used, with file tags, and workflow automations.

[slugshead]

We use every, it does all the policy/approval workflow stuff.

 

One thing that I think is pretty neat, you can assign policies to staff to read and you get reports on who has read them and acknowledged that them.

Edited June 7, 2022 by slugshead

[dhicks]

Currently we just have Word documents that are used and trying to look for something better.

 

Google Docs has a draft / approval feature, and you can link directly to a PDF version of a Docs file. Draft sections of a Docs file aren't included in that PDF version, so you can have various draft sections of a document and, as soon as they are approved, the PDF version (which you can just link to directly from your website) is instantly up-to-date. Word / OneDrive / Sharepoint / Office 365 is quite likely to have a similar feature set.