365 and Discover Files

[m4rk]

Just been shown some peculiar behaviour with file sharing and was wondering if anyone else has seen this because of using OneDrive etc.

 

 

A member of staff sharing a document with a colleague so only those two people having access permissions wise as the file is located in OneDrive.

 

 

Its an older file that contains some mock results and is referred to when the second person who had access to the file is asked a question by a student. Student is using the Outlook App downloaded from the App Store, not one of our managed MDM apps, as students are normally advised to use the browser to access email. Now the Outlook app has the search function and on that page the document that is shared between the two staff members is available as a trending document that the student can open.

 

 

Now i get that this is sort of expected behavior due to 365 collaborative nature, but how can this be turned off?

I have found these

https://onedrive.uservoice.com/forums/913528-onedrive-on-the-web/suggestions/38379085-turn-off-popular-around-me

https://office365.uservoice.com/forums/273493-office-365-admin/suggestions/38724409-option-to-disable-popular-around-me-in-onedrive

and the current outlook is not good that it can be disabled at any level.

Have any of you come across this before within your settings?

 

[Steve21]

Are you sure they shared it properly, and aren't just using a "if anyone has this link they can access it" ? (This being the default)

 

If they used the "specific people" have access this shouldn't happen unless there's another issue

 

Steve

[m4rk]

As far as i am aware it was done by sharing to one specific person. Ive not seen any other place to see this document outside of using the iOS Outlook app. The landing page for Office that shows you recently opened documents doesn't show it.

[Steve21]

Honestly, I'd suggest just getting the user to check how it was shared first, else could be hunting a long time for nothing that's wrong

 

There's 3 images below, if like on the first one there's a little chain/lock it's using a link and is accessible from other people

 

If they go manage access it should show it split down, into those with direct access (which is what you want), vs link

 

and the third one (using the …) shows if it was a link who has accessed said link to view it

 

 

Hope that helps

 

Steve

[m4rk]

Ill give that a look. Cheers