Inventory Records

[rjf2019]

We are in the process of updating our systems for recording assets, and there is some flexibility to ammend the policy to best suit our needs (and also provide more clarity.)

 

At present we are required to tag and keep a record of every asset with a purchase price over £100. And also, 'items under £100 which will be moved, such as digital cameras.'

 

The second part is what is causing the confusion. We have erred on the side of caution, and been tagging things like kettles as they could potentially be moved from one location to another.

 

I'm thinking that for the under £100 part, we should be looking for at items that are more likely to go missing, such as an external harddrive, or a digital camera. HT and SBM are supportive of this, but I'd welcome opinions from others about what they do. I'm happy to be convinced either way.

 

 

Edit 1Ive just had another think, and I think the reason I am against kettles etc. is that every year we have carried out an audit to update the records, it's the kettles and other small appliances (which we have paid £15) for that are listed as missing. It turns out it has stopped working and been thrown away, or put in a cupboard, we write it off, and then it turns up again at the audit the next year!

 

Edit Some other examples of items that we are debating removing include: drums (30 at £50 each), one keyboard at £80, one xylophone at £90.

 

The drums does make me think as they are obviously part of of a costly set.

Edited January 19, 2020 by rjf2019
Added additional information

[p858snake]

It's really up to the people that write your Financial Operations policy about what needs to be recorded where and when, as well as the policy for disposals.

 

If resources are being disposed incorrectly, Work as a organisation needs to be action-ed surrounding that.

 

If a formal auditing group comes in, They will ask to see the policies and procedures for the process and how you implement it and the surrounding records.