O365 Groups

[abillybob]

Hi All

 

Had a user create a group on their account with a couple of emails on it, some internal and 1 external.

 

When she did this the group came up under the admin console in groups and the external email got added to "Active Users" under the admin console which I don't like as this would get very messy.

 

Is there an alternative way so that users can setup groups of people emailed regularly who are external and send to all of them by typing in a single group without adding the user to active users and create a global group?

 

Thanks

[Boredguy]

https://support.office.com/en-us/article/using-contacts-people-in-outlook-on-the-web-1e3438c7-26b2-420c-87de-3cea9d31b5cb

[abillybob]

Thank you Do you know how I can stop people from creating these groups?

[Boredguy]

https://docs.microsoft.com/en-us/office365/admin/create-groups/manage-creation-of-groups?view=o365-worldwide is a good resource.

 

TBH, a lot of this would have been better investigated before you put the system live.

[DJ-1701]

https://support.microsoft.com/en-gb/help/2580991/how-to-prevent-users-from-creating-and-managing-distribution-groups-in

[abillybob]

I've done the latter but it would seem users are still able to create Groups "Office 365 groups" not distribution.

@Boredguy we don't have licensing for Azure is there any other way to stop them?

 

We did as much research as we could but this place doesn't have any office licensing so we where kind of forced into it unfortunately as a cheap way to acquire licensing.

[Mako]

If you've done it right it can take a while to take effect. O365 isn't the quickest of beasts to accept a new setting.

[Boredguy]

Well another option, that's not as reliable, is to create a new OWA Mailbox Policy via Powershell, then edit it with the following command

Set-OwaMailboxPolicy -GroupCreationEnabled $false

and apply it to your users

 

You can edit the default OWAMailbox Policy, but groups are handy.

You could always go into the admin panel go to Settings -> Services and Addins -> Office 365 Groups, and turn off "Let group owners add people outside the organization to groups"

It won't stop them from creating a group, but will limit it to internal only

[abillybob]

Thank you both really helpful. Sorry always only ever administered Google Apps so not 100% with Office 365!!