In answer to Os questions:
1. Who is this information for?
2. How will it be used?
3. How will it move the school forward in maintaining IT services?
4. What is the growth rate of the data per annum?
5. How long is the solution expected to last?
6. Where do you (as stated above) do you get your MS licensing from,they want shooting
It is for our ICT Development Group in the first instance, but for all staff more generally. They find it difficult to understand why data storage is so expensive when they can pick up a 4Gb USB stick for a few quid. It’s an awareness raising exercise to help all staff become more aware of the costs of storage, as a precursor to asking them to accept ‘capped’ storage limits and manage their user areas a little more efficiently.
Our data has grown at 18% on average during the preceding four years, but is increasing incrementally year on year. We’re intending placing caps on the size of user areas which should help us to plan a little better for future demands. The current solution is expected to last 5 years, but will be reviewed annually. You’re dead right about budgeting over a time period ... if we need to assign figures for elec. costs and personnel costs, then they only become meaningful when taken over a time period.
The licensing (and other figures) are only my boss’s guestimate – our parent organisation provide all these resources and we never get to find out individual costing. So if you’ve any idea what the likely cost of an MS server license is likely to be for our school, given those figures (and with around 450 clients), that would be really helpful.