Sims Pre Admissions not extracting to Civica

[Conway]

Does anyone out there have this combination of systems - SIMS, Applicaa Admissions+ and Civica catering ? Our admin team has used Applicaa for the first time this year to import our new year 7 intake to SIMS. All appears to look OK in SIMS BUT the Civica Trustee Extractor doesn't find any preadmissions (it has worked every year previously). I have run the Civica report manually in SIMS .. same result. SIMS support say the focus for preadmissions should be applicants not students (Civica report is focus students/ population pre-ads). Back and forth between 3 support teams is highly frustrating. Civica says there is no other way of importing our pre-admissions students. Any help gratefully received.

[howartp]

Can you browse to a known Y7 student manually?

 

Are they in Focus > Admission > Applicant, or are they in Focus > Student > Future?

 

I'm wondering if Applicaa has admitted the students already (with a future date) rather than pulling them in as Applicants (Applied/Offered/Accepted)?

[Conway]

Thanks for the reply. Browsed to one and they are in Focus > Admission > Applicant (not Focus > Student > Future)

[howartp]

Correct Intake Group (2024/25 - Year 7) and Application Status something other than *admitted*? (Edited post!) Edited May 22, 2024 by howartp

[Conway]

yes to both .. application status is 'accepted'

[howartp]

Ok now i'm stuck

 

We don't use Applicaa (yet) but I do a lot of the equivalent importing/processing with the data team so I thought I'd sense-check the basics with you.

 

I think next thing I'd do is copy the Civica report then tweaking it to see if I could get students to appear, then work out why they are what they are/or why they are where they are.

[Conway]

Thanks for your help though ... appreciated.