CPOMS - restricting access

[DataAdmin2021]

We have a group of staff from an external agency that will be doing some work with a small number of our students. The students involved, and their parents have provided written consent to have their relevant data shared.

 

We want to grant access to CPOMS (only some categories - not safeguarding), to these external agency staff, however we do not wan them to be able to view any information at all (names, details or incidents) about any other students.

 

I'm comfortable with adjusting the category access settings so that side of things isn't a problem.

 

Where I am running into difficulties, is with restricting access to the list of student names and student details. I can restrict access to everyone, or no one, but not to most and allow only access to those I have selected. I should be able to do this through restricted access on the external agencies on class groups, but it is not working the way I expect. The staff member is only able to see incidents they have been alerted to on the dashboard, but cannot view the student's incident record overall.

 

Any ideas?

 

I appreciate that this is a bit of a mess as it's not what CPOMS is designed for, but we're stuck with this system for a while yet, so I need to find a way to make it work.