O365 New Trust - Mail/Tenancy etc

[gumbygaz]

Just after some advice for the best direction. Basically, we're forming a new Trust, our school and a primary to start and then a couple more primaries later on. So they're creating a trust which needs domain/email etc. Neither school is changing it's names/domains or e-mail.

 

Since we're staying the same name & domain, I guess we need to create a new separate tenancy for the new trust and then move our two schools into that control? Or do add to our existing tenancy? How does the licensing work in that sense. Buy a new EES license and then when, once we get to renewal both schools will come under a new same agreement with the Trust as the main owner?

 

They basically will just initially need e-mail (imagine them just signing in separately into the trust webmail to send/receive) and a website holding page to start off with, but I guess in future they'll want to be able to collaborate on sharepoint/teams easily so can imagine best to plan for this in the first instance?

 

Sorry lots of questions.... Any tips, or companies you'd recommend for advice?

TIA!

[djm968]

One thing to bear in mind is the 365 tenant name cannot be changed at a later date, so SharePoint site URLs etc, will always start with a prefix using the existing tenant name. It is for this reason that I would set-up a brand new tenant for the Trust and migrate everything over. Might seem an insignificant thing at the moment, but it can cause a few raised eyebrows when other Schools join if the site URLs are prefixed with the previous tenant name, especially if that name references one of the existing schools.

 

As for the licensing, I would start a new ESS licensing agreement for the Trust and move Schools over when they come up for renewal.

Edited August 10, 2021 by djm968

[gumbygaz]

Nice one, thanks it's this sort of aspect I we need to be aware of - Cheers!