Anonymously Upload Documents.

[clarkea]

We are looking at collecting a form we make and securely uploading it to an area. Both Google and Microsoft Forms allow this is you register but making the parents login or register will be a pain. Is there any way we can use Google or Microsoft Forms to upload documents anonymously? If not what other options do I have? I have seen a website that offers it for Google Forms for $4 a month per form but there must be a way to do it free surely?

[mavhc]

What kind of form? You can set google forms to allow anonymous use, and then only publish the link to parents somehow

[clarkea]

Sorry. The form is a word document that we are giving out. It is anonymous file upload I am unable to do without registering.

[Ditto]

What info are you collecting. Does it really need to be word document?

[mavhc]

Surely you just make a google form to collect the same information, or just get them to email it

[clarkea]

The information is for our Y6 transition. The SLT member has decided putting the document as a forms document and exporting the excel sheet has too many columns so they are giving a word document / editable PDF to collect the information. I have just seen dropbox allows you to collect files in without the need for registration. So the worst case scenario is that we will use that. It it just something I would have thought that you would be able to do using Microsoft or google forms.

 

Edit: Dropbox doesn't need registration. You still need to enter an email and password but it doesn't matter what provider.

Edited February 10, 2021 by clarkea

[Ditto]

Honest advice... SLT should focus on teaching. SLT should state a requirement and IT should find the best solution.

Both google forms and MS Forms would pull the data straight in to a spreadsheet and would support some data control on data entry.

[clareq]

You should be able to use Power Automate to take the results of a Microsoft Form and create a document in a Sharepoint library. Something like this workflow: https://emea.flow.microsoft.com/en-us/galleries/public/templates/2be590104bdd11e78896d10a96d3fac3/record-form-responses-in-sharepoint/

 

You can then create a template on the library so the documents appear as expected.

[clarkea]

Thanks for all your advice. I will give the Power Automate a go. Thankyou for all your help.

[bald_pig]

You can "request files" in onedrive, which creates a link, you need to provide a name and email, but don't need to register an account.

[clarkea]

Cheers bald_pig!

[mavhc]

The information is for our Y6 transition. The SLT member has decided putting the document as a forms document and exporting the excel sheet has too many columns

 

I assume they mean they can't understand it because each form item is a column, but that's simple to fix, mail merge it, rearrange the columns, make a graph, whatever