Gsuite requisition workflow

[southhamster]

Hello all.

I've been asked to look at finding a web based solution to replace our manual requistion/authorisation procedure as when the school is closed/WFH not everyone has an MFP at home they can scan and submit signed forms with.

Ideally integrated with google g-suite, Unfortunately just using forms is not really auditable or secure.

I have found a couple of of options but they are 390$/month for eg kissflow https://kissflow.com/process/pricing/

or form publisher https://sites.google.com/site/scriptsexamples/available-web-apps/form-publisher/pricing $79/year but only for one person (we would need to 2 to cover illness etc)

Just wondering if anyone else has some good ideas?

I suppose another way of looking at is, would form publisher save us $160 per year of paper and time?

[timbo343]

Look at form approvals which is an addon (paid) for using on Google forms.

 

https://gsuite.google.com/marketplace/app/form_approvals/835043066020

 

We have purchased it and using them.

[timbo343]

You could also try Microsoft Forms with what called Flows - i think its called power automate - if you have a MS Tenant though it can get a bit complex. Our HR lady sorted the Form Approvals system out without any help.

[jthompson]

I was going to suggest using MS Power Automate in some way. You could have it start an approval each time a row is added to a Google Sheet (i.e. whenever a Google Form response is submitted) if you already have a Google Form that you're wanting to use.

 

I've not done that myself, but I've been doing something similar with approvals whenever an item is added to a particular SharePoint list. PA flows timeout after 30 days, however, so you have to try and account for non-responses within that time, somehow.