SIMS Homepage

[CJones79]

Hi All,

 

Really really stupid question (I am new to SIMS and my Data Manager role)

 

I have a new member of staff who I have set up, TT is in SIMS, a register is in SIMS however on his homepage he has nothing - other teachers have their TT's showing there and also use their homepage to take the registers.

 

Why would his be blank? Have I done something wrong when setting him up?

 

The only thing I can see different between him and other teachers, is when I go to his user details, his SIMS role is User and the other teachers are employees as well. Does this make a difference?

 

Any help would be appreciated - thanks

[Linfit]

Is the show timeline box ticked on his homepage configuration ? This is a per-user setting so will need to be logged on as him to check.

 

Although it should not make any difference to whether he can take registers/have a timetable etc, if the person concerned is an employee they should be shown as such in SIMS.

If he is not, then either his details have not been entered in Personnel or he is in the system twice, and when setting up the SIMS account a new person has been added instead of using the record already existing in Personnel.

If this is the case, it will be a pain to sort out, as the two records will have to be merged, and this requires a patch to be applied.

[bobsmith]

Yeah - if he isn't an employee then he isn't going to get a timetable - however i'm guessing that as the timetabler hasn't screamed - there's two copies of this person on your sims, one has a personnel record and one has a user record.

 

to get around requiring the patch you could just create a new user based off the personnel record (this is the "recommended" way of doing it) and then deal with deleting the redundant user later. Do this only if you need a quick resolution.

[CJones79]

Thank you :-)

 

I did things back to front and created an user before a staff record was created, doh!

 

I made the old user inactive, set up a new one and attach his employee record to it and it resolved the issue.

 

What's the implications of now having a user with the same name, 1 active user and 1 inactive user?

 

I assume there should be no impact as I would imagine schools have genuine staff with the same name.

[bobsmith]

if you can delete the inactive user then do so - you can probably get a patch to allow them to be deleted if you ask crapita nicely.

[Linfit]

You cannot delete users once created, just make them inactive and remove all their permissions.

 

You can change the name though, if its a stand-alone user not linked to an employee, so you could change it to "redundant", or "do not use" or something.

 

You are likely to need some non-employee users in the future, maybe for third-party platforms that need access to your SIMS data, so you can always rename and re-use it later.