Visual Data Map

[clangstaffnhts]

We are well underway with our schools data audit exercise documenting all data that comes into the school on a spreadsheet but to date have not created any visual representations of this data.

 

Has anyone created any visual data maps? - if so do you have anything you can share your examples.

 

Is this a legal requirement?

 

I've found the attached example from the latest DFE guidance however with the vast amount of data and systems we use in a secondary school I've no idea how to begin mapping this visually.

 

[Narwhal]

I have created one that just has four columns. Sources of Data - list all the places we receive data from (CTFs, parents etc), Internal Processing - Lists all the places within the school where data is processed (SIMS, internal paperwork etc), External Processing - Lists all the companies that process on our behalf where we remain the Data Controller (wisepay, show my homework etc), Data Destinations - Lists all those places that we send data on to who will then become a Data Controller in their own right (DfE, other schools that students have moved to etc)

[clangstaffnhts]

Thanks for the info Narwhal that sounds like a fairly simple way of doing this.

 

Just to confirm do you show the actual data flow or list list all the source points? For example would the map show that data data coming from parents goes into specific internal systems and not others and then moves into specific external systems.

[Narwhal]

I haven't shown a flow because that could get really complex. Realistically you could show the flow from 'sources of Data' to 'Internal Processing' then from there to 'External Processing' and 'Data Destinations' but for anything in more depth you would require a different document. I have many different documents that go into more depth.