Sims.net - All information held on a pupil?

[ieuan99]

Hi

 

With responsibility for all things Data in school, I keep being asked for all the information we hold on a pupil - particularly in Sims.

 

I wondered how anyone else approached this - or if Sims had an answer - currently I generate reports on lesson monitor, reports from assessment manager, reports from the behavior management module (which I have designed), run a report on exclusions, can run a report on initiatives, run a report on SEN and now include a report on Interventions - the list goes on, but am always conscious I could easily be missing something and someone pointed out today that we could get a Freedom Of Information request and how would we go about doing this most effectively.

 

I wish Sims would have a single button - not dissimilar to the 'School Report' function but for an individual student - that would be amazing!

Does anyone have any suggestions?

 

Thanks

[Banjo]

Don't panic you seem to have it covered. Just produce a simple checklist of the reports to run off SIMS if anyone asks. You won't get a FOI for individual data, but you may get somebody making a Subject Access Request (see below). When the new General Data Protection regulations come in force then the schools will need to update their data polices and may need to undertake privacy assessments - but that's a whole new ballgame.

 

Information about children may be released to a person with parental responsibility. However, the best interests of the child will always be considered.This right of subject access means that parents/guardians/children may make a request under the Data Protection Act to any organisation processing their personal data.They can ask the organisation they think is holding, using or sharing their personal information to supply them with copies of both paper and computer records and related information.Organisations may charge a fee, there are special rules that apply to fees for paper based health records (the maximum fee is currently £50) and education records (a sliding scale from £1 to £50 depending on the number of pages provided). Even if a child is very young, data about them is still their personal data and does not belong to anyone else. It is the child who has a right of access to the information held about them.Before responding to a request for information held about a child, organisations should consider whether the child is mature enough to understand their rights. If the organisation is confident that the child can understand their rights, then it will respond to the child rather than the parent. What matters is that the child is able to understand (in broad terms) what it means to make a subject access request and how to interpret the information they receive as a result of doing so.