[sims] Courses active on the timetable are showing as inactive in Course Manager

[Pavmanc]

I have classes populated, correct levels assigned in the timetable but when I try to set up marksheets for these classes, they are not listed in Courses and when I go to the Course Manager, these courses are down as inactive. If I add them manually, they go back to Inactive once I update course membership.

This is the first year we have done TT in Nova-T as previously we used Timetabler. I thought problems such as this will not happen once we are on the same boat.

Any suggestions/

[CAM]

Courses are inactive unless they have students in them with valid memberships for the current academic year. You need to assign students to a class, run Update Course Memberships and check their membership has come through to the course. A course must have Auto Update Membership ticked in Course Manager for Update Course Memberships to have any effect. Also make sure you are in the correct academic year (Tools -> Academic Management -> Set Academic Year).

[Susan01]

Huge thank you for this reply! I've had the exact same problem and have been tearing my hair out over it. And there you go, I had forgotten to allocate the pupils into their D&T sets - problem solved!!!

[CAM]

I only know because it caught me out too in the summer break haha.

[Pavmanc]

Thank you CAM. Unfortunately, even with all the above in place, the class lists are still not linking to course membership for some subjects. For example, I have an A2 student in classes for three subjects, her timetable is fine etc. but when I check which courses she is in, only 1 shows.

Is there anywhere else I need to link class lists to course lists?

As I said, up till this year we uploaded timetable from Timetabler, so I am thinking maybe there is something in Nova-T that we forgot to do. I used to blame all my troubles on a third party product, but do not have that excuse now ;-)

[CAM]

Did you remember to assign levels? Otherwise your GCSE Maths class is probably in another course called Maths General or something!

 

For each course check the Classes Panel to ensure all classes are there. If Update Course Links wasn't ticked then the timetable won't automatically adjust this panel for the next year. So if you have 8A/Ma1 as a class for Maths on your timetable and assigned a student to it in Curriculum, you should have 8A/Ma1 in the Maths(Kstg3) course and the kids in 8A/Ma1 will be automatically placed into the members list for the course once you run Update Course Memberships. If the course is open when you update the memberships, click Recalculate in the members panel to make them appear.

[Pavmanc]

At the end had to contact the Help Desk and was informed that it is caused by the fact that few subjects (for weird and wonderful reasons I do not know) had the Auto Update boxes in Course Manager unticked before we loaded timetable for this year. Apparently, that's it until next academic year :-( Even if we uploaded the timetable again, once these boxes were unticked before the first load, it cannot be rectified. Therefore I resorted to attaching the classes and pupils to the courses manually and protected the membership, so they won't disappear if I update course membership.