how do you put one teacher in same block to teach two classes at same time

[Ghill77777]

Hi

In Nova T6, I want a teacher to teach two classes in the same block at the same time

Thanks

Edited May 30, 2015 by Ghill77777

[Ron_Bate]

KB58066 Nova -T6 Assigning a teacher to two classes in the same block at the same time

 

Affected Products: NOVA-T6

 

 

KB58066 Nova -T6 Assigning a teacher to two classes in the same block at the same time

KBA-08078-T0D0X7

Notes

 

Timetabling sixth form classes

 

One teacher to take two classes

 

Two classes for one teacher at the same time.

 

How to create a clash for a teacher within a block.

 

A vertical block will not build because the same teacher is teaching more than one class.

 

On the classes screen, the when the same teacher is assigned to 2 classes within the same vertical block - the code appears red as a warning

 

Please see KB70866 for details on how to create a clash for classes from different blocks

 

Workaround

 

There are 2 alternatives:

 

1. Use Minimum Periods

 

In the Model screen, Increase the minimum periods of, for example, a 5 period block, to 6 periods. Do this by right clicking on the block and choosing Minimum Periods.

 

In the block screen drag all but one of the classes on to fit in with the sessions 1 to 5. Schedule these 5 sessions.

 

Then take the other class which has the same teacher allocated and drag it onto session 6.

 

Go to bands screen and you can see the 5 sessions which have been scheduled.

 

The 6th session is not scheduled and contains the 2nd class with the same teacher.

 

On band screen click and drag this class onto the period where the other class has been scheduled. It will then come up with a displace unit window. Place a tick in the lock/clash and this will then lock the clash in place.

 

2. Place the teacher on the timetable afterwards

 

In classes, put the teacher on one class with the correct number of periods.

 

Put the same teacher on the second class with 0 periods. (Right click on the teacher code on the Classes screen to reduce the period number).

 

This means the block can be built and scheduled, but one class will be without a teacher on the timetable. It may be necessary before building the block to check the Sessions screen, where the class with the teacher for 0 periods should appear with the teacher showing 0 in the Plan and Used columns under Attributes and should not appear in the Sessions area on the right (right click to remove the teacher from here if necessary).

 

After scheduling, you can go to Timetable | New | Department (or another convenient timetable display), right click the class and choose Add Staff - filter for all teachers and find the appropriate teacher, when this teacher is selected, you will be offered the option to 'double up'.

 

 

 

 

Rooming

 

To room the two classes, use a timetable display. Right click the Room Code and choose Add Room. To add the same room to the second class, use the Add Room function again, search using the radio button on 'All' and choose the option to Double Up when the room is selected.

[nickbro]

We do this for our smaller sixth form classes (Art and DT) and I use process 2 above, have unassigned classes then use the Reports > Lessons without teachers view to assign the teacher and room, doubling them up in the process.

[Ghill77777]

Well helpful. Thanks for replying so quickly. Big problem solved.

[Lwilkinson]

I'm struggling to apply this to my situation. I have one teacher that I'm trying to double up on two dance classes in different year groups. She is currently assigned to both classes. One is built and the other cannot (pending) as it won't let the lesson clash.

Can anyone help me to schedule the session and allow both classes to have the same teacher assigned at the same time?

thanks

[Cache]

Unschedule the session for the block that won't build, build it and then schedule the block/session. When you try to schedule it you should then get the Lock/Clash screen as to what you want to do.

 

If it won't let you build the block, there is probably another issue within your timetable that you need to resolve.

Edited January 5, 2017 by Cache
correcting terminology