Google calender appointments querey

[wmid]

Hi,

 

I have made a set of room booking calenders in google calender - they are just appointment slots repeated every day of the week. This looks like it has the possibility of working quite well however I have stumbled at the final hurdle. Currently all users can see the appointments when they are available but as soon as someone books one that slot disappears, the user that has booked the slot can see that they have booked it as it comes up with their name where previously the button was. I have attempted to share the calender so everybody can see it but this has not worked. Has anybody here set up a similar calender?

 

 

So I have booked a single period in this week, this shows up to me as the blue square with my name on it - other users have booked periods aswell. I can see that they are booked but not who has booked them, which is not ideal. What I would like to be able to see is every period that is booked turns into a block like mine with whoever booked its name on.

 

The process behind the scenes as far as I can work out is that an appointment when booked creates an event, all of which should be viewable on the public google calender.

 

Any help much appreciated.

 

Will

[rogerdnixon]

Hi,

 

For room bookings, I'd recommend creating resource calendars (these are special calendars you create in the admin console). As an admin, subscribe to the calendar and share it with whoever needs to see and make bookings - say an allstaff group. All a user then does is create an event in their calendar, edit the event and add a room. All resources calendars you create come up as bookable venues. If the room in not available - it does not appear as free. I'd suggest publishing the room booking calendars onto a staff Google site so staff can have an overview of each room. Its pretty easy to setup and once done runs forever. Did a brief guide: IT Ideas: Using Resource Calendars in Google Apps as a booking system

 

Appointment slots are better used for things like parent evening appointments - which is what we use them for.

 

Hope this helps.

 

Roger

[wmid]

Thanks for the reply i'll set a few of those up. The reason i chose to use appointments is because I could set the times as google calender runs on the hour and the staff here will only use something if it is simpler than the process already in place, the way the appointment calender allows me to create the event for the time period required and only needs a click from a member of staff looked really simple - While the resource calender looks great I can't see many of our staff using it. If the calender I created just showed who has booked previous appointments it would be perfect. I'll see what I can do using a combination of the two.

 

Thanks again,

 

Will