Finding out who got documents open

[newpersn]

Got a slight problem at a site with office files. We are trying to find out who has files open when other staff members open it.

 

When staff open tries opening an opening document its coming up with the company name rather then the user has it open?

 

I have checked office group policy and disabled 'Use local username and intitals values regardless of signed in user' and still not helping us?

 

Any ideas?

[Steve21]

If it's from a file server, you can look at open files on the server via MMC

 

- Edit - Or do you mean in terms of showing a real name all the time rather than fixing a certain file?

 

Steve

Edited July 21, 2020 by Steve21

[newpersn]

I know I can use mmc. But the users are getting the school or company name in office products rather then the user logged in.

[Steve21]

Only reason it'd normally do that is if you have set it either via OCT/GPO etc

 

If you check

HKCU\software\policies\microsoft\office\common\userinfo

for a user what's it show? As the whole lot?

 

- Edit - For clarification before anyone asks If you're hard coded it in your default profile etc on install it'll pull those details across to new logins, but you can remove/modify those keys to pull new data in "if" that's the issue

 

Steve

Edited July 21, 2020 by Steve21

[newpersn]

Only reason it'd normally do that is if you have set it either via OCT/GPO etc

 

If you check

HKCU\software\policies\microsoft\office\common\userinfo

for a user what's it show? As the whole lot?

 

- Edit - For clarification before anyone asks If you're hard coded it in your default profile etc on install it'll pull those details across to new logins, but you can remove/modify those keys to pull new data in "if" that's the issue

 

Steve

 

Just had a thought. I think when the image was sysprep it may of hardcoded the information from the build profile....

 

Just logged on to the Terminal server as a test staff and the userinfo is showing "0"

[newpersn]

Its getting it from default profile. Grr now to find it in Registry. I have added a change for Office registry that it changes the username to %Username%

[Steve21]

Its getting it from default profile. Grr now to find it in Registry. I have added a change for Office registry that it changes the username to %Username%

 

Aye that'll be the one The other option (at least for new logins) would be deleting the key from reg in the hive, then it'll just populate it from the user, but guessing if it's like that on lots of computers probably easier to do the GPO for now, and have done.

 

If you want to do Initials too you could do it via %username:~0,1% if you want their 1st letter of username etc too

 

Steve