O365 Standardised Signatures

[foofighterjim]

Hi All, really hoping someone can help me on this one as I am stuck. The Headteacher here has decided that they want to standardise all staff email signatures.

 

From what has been discussed they want the signature to look something like:

 

School Name

School Address

Telephone Number

School Website URL

School Twitter Handle

I am currently reading

 

From my reading given that signatures are treated as personal objects the only way to achieve this in O365 as standard is to add the information as a disclaimer. The issue being that users don't see the disclaimer when composing their email and would therefore be unable to add their own book title to the I am currently reading section, I also believe the disclaimer wouldn't be added if the message is sent through the mobile apps (can't remember where I read that though). Unfortunately after describing that the information will be added to the bottom of the email rather than each message like a standard signature and we would be unable to add the I am currently reading part they said no to this option.

 

I have suggested creating a template of the signature and sending it to all staff with instructions on how to add it in OWA but this could prove difficult to maintain in the long run.

 

Is there a way of doing this via Powershell and referencing a csv? Obviously there would be nothing stopping users from turning the signature off and again maintaining the information in he long run could be difficult.

 

I believe there are 3rd party add ins that would do this but I am officially in unknown territory at that point, anyone else using these?

Edited November 8, 2018 by foofighterjim

[sted]

there is a way in office 365 of forcing a signature on everyone( and possibly a bunch of users )that will auto fill in name etc from their profile probably wouldnt get you book though unless you say put book in the phone number field

[Mako]

You can do it with the Set-MailboxMessageConfiguration followed by the -SignatureHtml or -SignatureText strings.

 

Rather than waffle on, see this.

[foofighterjim]

Thanks both. @Mako I'll be giving this a try on my test account later, thanks a lot for the link!