[ms office - 2013] Easy way for primary school children to save document office 2013

[abillybob]

Whattup Peeps

Sorrry lil' bit happy... don't even know why.

 

So we are a primary school as some of you well know and the year 1 children are really struggling when using the computers. We have a standard Year 1 Generic account for them setup and mapped to that account is a Home drive and a Pupil Shared Area.

Problem is the whole process of saving on Office 2013 seems very complex to a Year 1 student who can't properly read or write yet. To go to file, save as, double click computer, Find the mapped drive (pupil share), double click it, scroll down to year 1, double click, go to your classes folder, call the file a name and click save.

It's something that I want the children to get used to but when they can't read or write this becomes a very difficult and a good 30 minute task to complete.

Has anyone found out a much quicker way to sort this or can anyone think of an easier way because my head hurts...

 

​Thank you would really appreciate any help.

[featured_spectre]

you could create a macro, which they click and pick their name and it does it for them...

[abillybob]

you could create a macro, which they click and pick their name and it does it for them...

No experience doing this? How would I go about doing that?

 

It seems then the Macros would be enabled for all users using that computer though after doing a bit of research. I only want it applied to the Year 1 Generic account!?!?

Edited January 12, 2015 by abillybob

[featured_spectre]

Macros can be set on a per user basis...And record what you want word to do...so file>save as>year group....

 

stop recording..create a button called Year 1 save, Job done.

[spadam]

I would consider whether MS Office is a suitable teaching tool for Y1 pupils who cannot properly read or write. Consider looking into alternative tools (e.g. Purple Mash) which will let them practise the skills but in a greatly simplified environment...

[Alis_Klar]

redirect the year1 "documents" folder to year1 folder underneath the shared area. This way they just click save and type their name without having to navigate folders at all.

[featured_spectre]

Something like this would work (I can't test on 2013 as I don't have it)

 

Application.Dialogs(wdDialogSaveAs).Show _

     ("h:\year1\")

 

You input that under a macro and it will work for you.

[jonbd]

I've added the "save as" icon to the quick access tool bar thing, and in options>save, i ticked the box that says " Don't show the Backstage when opening or saving files". You can also change the default local file location there which also changes the default save location. Makes things a lot simpler for me at least!