Netbook XP & Office licensing issue
I have something of a dilemma that I hope someone out there can help me with. Come September, we're hoping to dish out around 300 netbooks (Samsung NC-10s and HP Mininiotes) to our Sixth Form students. The plan is to either allow them to buy the machines outright, or lease them over a period of two years (or one year for year 13), and let them keep the machines after they leave.
Now, here's the problem. The NC-10s ship with a license for XP Home, so when they leave us, of course XP Pro and Office will no longer be covered by our license, and if we ask the students to bring their machines to us to downgrade before they leave, I don't imagine we'll get the response we might wish for. What I'd like to do is provide them with a seperate license for XP, which they can take with them when they leave. Would that mean we'd have to enter a new product key for each machine that we set up, or will it be covered because they have a license? Not a major problem either way, but I'd like to know before I do it, since we'll image the machines using WDS.
The biggest issue really is Office. I'm scratching my head about this one because it won't be that much of an issue to provide them with Office Home & Student, but while they're here some will need Access or Publisher. I've had visions of setting up a Terminal Server which could run apps while they're here, and when they leave we disable their account, but it's not really as seamless an approach as I'd like, plus I'd need to think about TS CALs.
Basically, whatever we decide needs to be as cheap as possible so that the sixth formers will be able to cover the costs. I'm also assuming we would not be able to provide OEM licenses, which means we'd have to spend quite a chunk on software alone, which would push the total cost higher than we'd like.
So I throw it open to you guys. Any answers, suggestions, experience, or ways around this will be greatly appreciated.