Exchange Out Of Office Reply

[FN-GM]

First off all sorry about putting this question in here. I cant find a good place for it to fit.

Anyway, On Exchange 2007, when i set an out of office reply. Does that auto reply send when an e-mail is sent to a distribution group i am apart of please?

I am going to be out of office, but i dont want so set this so every time an e-mail comes to all staff the sender gets the auto reply.

Thanks

[Domino]

Yes, by default they do.

However you can apply rules to your out of office - so set it up so it only replies to mail sent directly to you, and disregards group emails.

[FN-GM]

Cheers Mate,

I cant seem to see how to create a rule so a different auto reply is sent to external people. I can see for interal i used the rule "Sender is in specified Address Book" - But cant to seem to see a setting if the sender is from outside the organisation.

Thanks

[Domino]

Are you doing it from OWA or outlook? which version of outlook for that matter?

[FN-GM]

I am using Outlook but i can use OWA 2007 if i need to. Using Outlook 2010.

[Domino]

in that case you shouldn't need a rule to separate the internal and external users, you should see two tabs on the setup automatic replies screen

the Outside My Organisation tab has a tick box in it to enable it.

[FN-GM]

Sorry for being stupid i cant find it. Maybe you can help

Thanks

[Domino]

Okay, if you go File, then automatic replies you should see the below:


Capture.PNG

Which has the settings for internal and external, and you can configure the rules from there also :-)

[FN-GM]

ah i see. thanks very much

[FN-GM]

I get the following when i try to set it up. Tried on a few computers running both Outlook 2007 & 2010. I have reported this to Capita who host our exchange.

[john]

Okay, if you go File, then automatic replies you should see the below:


Capture.PNG

Which has the settings for internal and external, and you can configure the rules from there also :-)

What no love and hugs Mike at the end of your OOO

I use the Internal and External OOO with good success Zak so think Capita need a bit of a poking to fix the exchange issue for you mate.