Hi was wondering if i could share my dilema with the rest and try to find what policies you have in place and to see if they are better.
Like any school we have shared areas which pupils and staff can access. We have 3 main areas (staff common, student common and admin staff)
the admin staff and student common are quite restricted and are manageable.
Staff common on the other hand has become a dumping ground for resources and even though i have the space on our file server. I cant identify whats important and non-critical when doing backups.
backups have now become a problem because i can only max out 50gb on a tape. we have nearside backup but i would prefer to keep off site backups of this but cannot because the backup fails to says the tape is full.
I spoken to the head about this and he's agreed I need to do something about this and was wondering what other network managers do to manage these often larger by the day shared areas. all these areas are restruicted by department but we find that all departments are doing is just dumping everything on their shared areas. I know for a fact that a lot of the imformation is redundant but am afraid to delete it.
Does anyone have an ideas what I could implement. I thinking of having department meetings to discuss this with every department and try to make them understand and see what they say if i delete staff common and start over.
One server won't backup as it's just over the 50GB tape limit, so we're planning to move all shared folders to another NAS, which in turn will be backed up to our backup server. All in all, our curriculum (staff+pupil) shared documents account for about ~17GB of data.
We are (very slowly...) getting staff to move educational resources that they have prepared to moodle VLE so they are more structured and accessible. We've pretty much banned applications from staff areas and home drives, hopefully all that will left will be some admin stuff. Easier said than done without quotoring upload limits to shared areas.
Further to what Ranj said we are looking at investing in a new backup server for a 3 to 5 year plan and dumping the tapes for a mirrored cluster of NAS boxes using Raid 5. Assuming the maximum we could possibly need to backup in 3 years or so would be 800Gb (yes I did some guestimates) this should be easy.
Anyone implemented similar and found problems/limitations with this set up?
The new 2003 R2 features allows you to compile a report on file usage. You can run an on demmand report or schedule it to run and it will email you. You can report on quotas, whos using the most space, what the biggest files are, duplicate files etc etc. You can also set it to email the user and/or admin when they reach their quota warning level or their limit etc and automatically email a report on that users usage.
Upgrading to R2 is very easy as well. You only need do the schema update and one server if you wish. Takes about 10 mins to upgrade the server.
All the admin is done through a management console as is nice and easy.
50GB is a pitiful amount of backup storage (it wouldn't even back up my staff areas!). Dos_Box and I both use Tanberg LTO2 Autoloaders and they work well - they do set you back £2.5K but in the grand scheme of things that's not too bad because if you load it up with 8 tapes you will get 2.5TB!