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Windows Thread, Staff and students in Exchange with same names in Technical; We use Exchange 2007 with staff and students listed in the GAL with forename,surname - it's always been this way ...
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    Staff and students in Exchange with same names

    We use Exchange 2007 with staff and students listed in the GAL with forename,surname - it's always been this way and the staff don't seem to mind their forenames are being published. We have a couple of members of staff that share the same names with students. How do other schools differentiate members of staff from students in their Global Address Lists ?

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    ChrisH's Avatar
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    Have a separate list for students and staff. This is usually done to stop students sending email to all the staff.

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    Prefix with a salutation (like Mr) for the staff.

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    Quote Originally Posted by Dr_Dos View Post
    We use Exchange 2007 with staff and students listed in the GAL with forename,surname - it's always been this way and the staff don't seem to mind their forenames are being published. We have a couple of members of staff that share the same names with students. How do other schools differentiate members of staff from students in their Global Address Lists ?
    One way to do this would be to append (staff) or (student) to the end of their display name i.e. is the display name of a staff is Mark Smith at the moment then you can use ADmodify to bulk append the postfix i.e. (staff) or (student) so it becomes Mark Smith (staff).

    What we have done at our place is just used the postfix (student) on the student user accounts so when searching GAL staff knows which are students and which are staff.

    The above does require the first name and last name of the users populated so the display name can be formed and customised.

    HTH,

    Ash.

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    Thanks everyone

    Thank you for your comments - much appreciated. I think the best way forward will be to have separate staff and student lists (with a salutation for staff).

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    "Have a separate list for students and staff. This is usually done to stop students sending email to all the staff. "

    This is just what we were after. We currently have all staff and students in the Global address List, but all students have "Hide from Exchange Adress List" checked.
    This means students cannot see staff. Staff unfortunetly cannot see any students, and students cant see anyone at all. Not really ideal.

    We were looking for a way to have 2 global address lists, one for staff and one students, so then staff could search student address`s and students could search for students (but not staff). We ran out of time and a few people said this wasnt possible.

    Could someone please point us in the direction of seting up 2 GAL`s, Staff and Students and how to restrict the Student GAL seeing the Staff GAL ?

    Staff use outlook, Students use OWA.

    Thanks in advance
    Last edited by burgemaster; 8th February 2009 at 04:25 PM.

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    You cant set up 2 global address list you can hide the global address list and creat two address lists and creat a filter as to how they are added to it buy what is in the users description field in ad eg. my students address list looks for the word intake at the start of the description to see if it is a student. it doesnt matter what is after the word intake eg Intake 05, Intake 06 etc.

    Hope that helps, if you want me try and find my notes tomorow at work then let me know.

    Dan

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    Cheers Dan,
    Thanks for the pointer. I think this is something for the summer holidays
    Will read up on ex 2007
    Thanks again
    Tim

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    Hi, we're running Exchange 2007 here and have recently allowed students to have email accounts as well as staff. We'd now like to stop the students seeing the staff email addresses and phone numbers etc that show up in the GAL.

    Is there a way to do this? All of our students are in a 'students' group within AD, so is there some way to stop this group seeing the global address list?

    Thanks.

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