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Windows Thread, Exchange 2003 - Delete emails after a certain amount of time in Technical; Does anyone know a way of automatically deleting emails that are a certain age (centrally) say in the users Deleted ...
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    apeo's Avatar
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    Exchange 2003 - Delete emails after a certain amount of time

    Does anyone know a way of automatically deleting emails that are a certain age (centrally) say in the users Deleted Items folder or Junk Mail folder.

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    We have setup polices where when a user closes outlook the deleted items empties automatically. Could find out how to do what you want to do.

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    apeo's Avatar
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    Users use OWA tho...

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    Quote Originally Posted by apeo View Post
    Does anyone know a way of automatically deleting emails that are a certain age (centrally) say in the users Deleted Items folder or Junk Mail folder.
    I think you can set policies on the folders so they will do this when items are x amount of days old i think. We used to do this with student's deleted items buit have moved to exchange 2007 so i need to look into this again.

    You can do this by installing the Mailbox manager which will allow you to set the policy. For exchange 2007 its Managed Records Management


    Ash.
    Last edited by spc-rocket; 8th August 2008 at 02:46 PM.

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    Quote Originally Posted by apeo View Post
    Does anyone know a way of automatically deleting emails that are a certain age (centrally) say in the users Deleted Items folder or Junk Mail folder.
    Go to System manager/Recipients/Recipient Policies.
    Create New Recipient Policy
    Select Mailbox Manager Settings
    Give it a name and filter settings (if appropriate).
    Switch to the settings tab
    Experiment with the settings you want (on report only!) When happy change to Delete immediately.

    You will also need to make sure that mailbox management is running and that it sens a report the the administrator so you know it is working. This is found by RMC on the server and selecting mailbox management.

    Hope this all makes sense - in a bit of a rush at the moment - we get slung out at 4!

    Jonathan

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    Nick_Parker (9th August 2008)

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    Quote Originally Posted by ArchersIT View Post
    Go to System manager/Recipients/Recipient Policies.
    Create New Recipient Policy
    Select Mailbox Manager Settings
    Give it a name and filter settings (if appropriate).
    Switch to the settings tab
    Experiment with the settings you want (on report only!) When happy change to Delete immediately.

    You will also need to make sure that mailbox management is running and that it sens a report the the administrator so you know it is working. This is found by RMC on the server and selecting mailbox management.

    Hope this all makes sense - in a bit of a rush at the moment - we get slung out at 4!

    Jonathan
    Hi Jonathan, thanks for this, I've been looking for something like this for a while! I've setup the Policy, however, I'm not certain about the last part:

    This is found by RMC on the server and selecting mailbox management.
    I'm not sure where to check if it's running and would also like to check where it sends the report to.

    Thanks!!

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    @ Archers, that rings a bell, been a while since I did it though!

    Just a reminder, don't forget to tell your users, and remind them (even though Exchange does this whenever the cleanup runs for you (you can custimse the message)) A number of our users were using the sent items as a storage folder, and they don't understand that deleted items is just that!!

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    Quote Originally Posted by Nick_Parker View Post
    Hi Jonathan, thanks for this, I've been looking for something like this for a while! I've setup the Policy, however, I'm not certain about the last part:



    I'm not sure where to check if it's running and would also like to check where it sends the report to.

    Thanks!!
    Sorry - hopefully the attached pic will make it clearer where I mean.

    Cheers

    Jonathan
    Attached Images Attached Images

  10. 2 Thanks to ArchersIT:

    apeo (28th August 2008), Nick_Parker (11th August 2008)

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    Perfect, thanks so much!!

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