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Windows Thread, Admin email in Technical; We have an email address admin@ like lot of schools but wrongly or rightly staff like to keep some emails ...
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    russdev's Avatar
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    Admin email

    We have an email address admin@ like lot of schools but wrongly or rightly staff like to keep some emails 'stored' in that email but this of course means box fill very quickly.

    So question is what is limit on your mailboxes we currently have it at 50mb (and we can't change that).

    Does your admin box gets filled up very quickly I would like to hear from east midlands schools but non east midlands schools welcome to answer as well.

    Russ

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    Michael's Avatar
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    The school Admin accounts I look after are 100MB each (per school) with Teacher accounts at 50MB each.

    Stupid question, but why would staff want to store mail here and not in their own accounts?

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    russdev's Avatar
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    It is main school email so mainly documents for the head documents for the school not 'people'.

    Russell

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    sparkeh's Avatar
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    One school I work at is really bad at this. For some reason all incoming emails, to the admin address, are put into a folder for the relevant staff member who then comes and looks at them. Consequently the one account is storing mail for most of the staff. Not attempt to change this has succeeded.

    Another school is very good and actually forwards the mail to the relevant staff members own account so the inbox stay quite empty.

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    russdev's Avatar
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    As said main thing is emails that are for the school and head (who dosn't have is own email) other staff they have started to delete them after two weeks.

    Russ

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    Michael's Avatar
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    Maybe I'm missing the point, but it would be logical to give the Head his/her own e-mail address and for everyone else to use their own address.

    The Admin account should be used for Spam filtering and account administration only. This is normally looked after by the Technician or ICT Co. on site.

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    We have headmaster@ finance@ and sysadmin@ as the standard catchall accounts. The head, finance people and I have separate personal accounts. 95% of the mail to the catchall is either spam or marketing rubbish.

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    timbo343's Avatar
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    We house our own mailbox es with exchange and we have asked our LEA to forward all emails to our ISPs mailbox, so they all vary from 15mb to unlimited

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    Perhaps configure POP3 so the mail can be downloaded rather than rely on the 50megs.

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    elsiegee40's Avatar
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    We use RM EasyMail as webmail, however the head, secretary, bursar & registrar all use it via Outlook in school. The rules for Outlook say delete it from the online mailbox after 30 days and that seems to be enough to keep it clear.

    As for the Outlook folder size, I'm fortunate:
    The bursar, registrar and secretary are all ruthless and keep them cleared out. The HT is exactly the opposite, but with prompting from me on a regular basis does clear out. The advantages of a small school, I guess.

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    russdev's Avatar
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    Reason head doesn't have account as he does not need one any emails would be done by office staff and also he has no wish (don't blame him he has got the right idea).

    Reason we moved away from using outlook an pop3 was depends on what day depends on who checks it..

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    russdev's Avatar
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    Also giving head an email will just move the issue as heads email will run out of space

    But keep answers coming as then can come up with some kind of plan of action...

    Russ

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    john's Avatar
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    Unlimited box for the generic incomers, but they are kept an eye on and asked to bin every so often

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    Like many we run our own exchange server with the office staff having access to a shared admin@ mailbox. The head has own mailbox but any emails that arrive at the admin@ address can be forwarded to other people easily. The admin email is a magnet for spam but at least with a shared mailbox it doesn’t have to be sorted by just one person.

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    Configure a gmail account to download the mail from the admin@ mail and allows you to store more junk than ever?

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