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Windows Thread, Username Format in Technical; Hi I was wondering what format you all use for usernames, previously I managed an RMCC3 network and we had ...
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    Username Format

    Hi

    I was wondering what format you all use for usernames, previously I managed an RMCC3\4 network and we had 01-bloggs-j for pupils and st-bloggs-j for staff with OU's for each year group. My current school has joe.bloggs for staff and pupils and they are all lumped together in 2 OU's, staff and pupils. I am creating the AD structure from scratch and I just wondered if anyone has any suggestions or good practice.

    Cheers,
    Jertsy

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    SovietRussia's Avatar
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    Staff is first initial surname so (jbloggs)
    Students are given a random colour and then an incremental ID (pink101) (Each year is given a different colour, e.g. Y7 = grey, Y8 = red etc)

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    I use the following format for students: Surname/IntakeYear/First Initial - Bloggs13J (find it easy to know the year group from quick glance)
    For staff surname.first initial - Bloggs.J

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    Quote Originally Posted by SovietRussia View Post
    Staff is first initial surname so (jbloggs)
    Students are given a random colour and then an incremental ID (pink101) (Each year is given a different colour, e.g. Y7 = grey, Y8 = red etc)
    Interesting SovietRussia, how do staff locate a pupil if they need to email them, is there a list with the corresponding student name for example?
    Cheers

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    Yeah, I'm kind of thinking I might put the intake year in too as it splits them up a bit more for the OU's and will help with distribution lists for exchange year group lists.
    Cheers

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    zag
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    Quote Originally Posted by jertsy View Post
    Interesting SovietRussia, how do staff locate a pupil if they need to email them, is there a list with the corresponding student name for example?
    Cheers
    Address book?

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    Students: Year the student was in Year 7, Surname, First initial: If Jo Blogs was in Year 7 in 2013: 13BloggsJ [For duplicates the second student has their middle initial included in their username: 13BloggsJM]

    Staff: Their MIS staff code: Staff Member: Martin J Bloggs: Username: MJB.

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    FN-GM's Avatar
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    all our pupils login with a number. That way if the names change they will be able to still login because the username doesn't change. There isn't a need to use the actual students name for a username.

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    zag
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    We use

    jbloggs for teachers
    a00001 for students in year 10
    b00001 year 11 ect

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    Quote Originally Posted by DaveP View Post
    Students: Year the student was in Year 7, Surname, First initial: If Jo Blogs was in Year 7 in 2013: 13BloggsJ [For duplicates the second student has their middle initial included in their username: 13BloggsJM]

    Staff: Their MIS staff code: Staff Member: Martin J Bloggs: Username: MJB.
    We use the 13BloggsJ method as well

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    sonofsanta's Avatar
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    staffjbloggs, and jbloggs13 here - the 13 being year of entry for current year 7, as an example. Middle initial used for duplicates, toss of a coin who loses out when they both start at the same time.

    Only thing I would change if I was starting over would be moving the year of entry to the start e.g. 13jbloggs, as it would make organising files/folders/excel columns much easier for my background admin.

    Renaming accounts isn't that hard if a student changes their name, I've set up a CSV/script combo to do it as part of my new Office 365 workflow.
    Last edited by sonofsanta; 6th March 2014 at 11:04 AM.

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    SovietRussia's Avatar
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    Quote Originally Posted by jertsy View Post
    Interesting SovietRussia, how do staff locate a pupil if they need to email them, is there a list with the corresponding student name for example?
    Cheers
    Yeah, I got a simple PHP LDAP page, staff search for a name, returns their username.

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    Quote Originally Posted by sonofsanta View Post
    Renaming accounts isn't that hard if a student changes their name, I've set up a CSV/script combo to do it as part of my new Office 365 workflow.
    No saying its hard, all renames here are automated. When its updated in sims its updated on the network.

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    Quote Originally Posted by zag View Post
    Address book?
    Of course, my bad. We never used that at my last establishment which is why it never came to mind!
    Cheers

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    Thanks Dave, middle initial is a good idea for duplicates as we used to double the initial but that can lead to confusion when you have a number of pupils with the same surname.

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