jertsy (6th March 2014)
At highschool it was our student number, which was also used elsewhere (library for example), Now it's all managed by the state government (for the public schools) so its the first letter of first name then first four of surname + the number you were added based on your surname.
eg: John smith who was the 8th smith to be added would be: jsmit8
Staff we use first initial second name ie John Smith would be JSmith. Duplicated have either their middle initial put in (JASmith) or a number on the end (JSmith2)
For students, First intial, second name and admin number - So John Smith would be JSmith1234 (1234 being the last 4 digits of the student's admin number). All seperated into differnt OUs in AD by their intake year - Don't get duplicates this way either.
We use year of admission, followed by a four digit number, which are assigned sequentially, so for this years enrollment 134100 and last year 124100. As a college we only have two sets of numbers. This year it is causing a bit of confusion as 124100 is a year 13 student, although they will be in the "All Yr 12" email group. We are supposedly taking in some HE students, but I assume these will follow the same pattern. Staff have the college initials followed by a sequential four digit number, eg ke1210, although staff who have been here for years login under the old scheme, which was their initials. Eventually, all of these will fall off. All students have an Office 365 account and that email system links to our AD using some magic string, so they can find each other in the address book. I use Outlook, but I can also access my emails in Office 365 and the two are the same, again using the magic string.
Our usernames form part of our e-mail addresses so I think there are child protection issues around giving away the fact that the e-mail account belongs to a student, the gender, rough age or surname. For that reason I use the following formula:
<first letter of forename><first four letters of surname><random two digitnumber>
jblogg93 - might be Janet Bloggerson in Year 8, for example.
initial, surname and 3 random numbers. e.g. jlittle123 for staff and students. This was setup by the IT support company we had previously but we decided to leave it as it was just too much hassle to change over.
jertsy (7th March 2014)
Thanks for the suggestions, I have some food for thought and will discuss with SLT.
We use <firstinitial><surname> (jbloggs) for both staff and students. As highlighted above, it helps with child protection issues (we are an all girls school, but that's not the point). This is their logon name and email address. We have OU's for each year and roll over during holidays. We have overseas students that have a 'preferred name', we use that as the username/email and add their real name as an alias to their email (should a member of staff get confuddled).
What do people do with double-barrel (with hyphen or space) and surnames with a ' (O'Neill for example)? If you prescribe to our format, what would Sally O'Neill and Samantha Mee-Stanton have as username/email address?
Last edited by Ben_Stanton; 12th March 2014 at 01:41 PM.
For the sake of simplicity, I strip all funny characters out now. O'Neill becomes ONeill, Mee-Stanton would become MeeStanton. Causes too much grief with various systems if you leave them in, even though Windows can handle them.
For me staff are just full names for example Alex Bill, and students are like this Alex10Bill the number in the middle corresponds to their intake year!
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