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Windows 7 Thread, Printer Allocation With Multiple Logons in Technical; Our printers are allocated via the user configurations of per machine GPOs, so everyone gets the printers suitable to the ...
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    enjay's Avatar
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    Printer Allocation With Multiple Logons

    Our printers are allocated via the user configurations of per machine GPOs, so everyone gets the printers suitable to the room they're in. Grand. But... someone logs on in Room A and gets Printer A as expected; if whilst still logged on in Room A, they move to Room B and log on, they only have Printer A available and do not get Printer B.

    Our XP RMCC3 network didn't do this :-(

    Any way around this?

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    Quote Originally Posted by enjay View Post
    Our printers are allocated via the user configurations of per machine GPOs
    It's not clear how exactly you're deploying your printers, however you should be doing it per machine and not per user at all. You'll then get the results you're looking for.

    If you open up Print Management, you'll be able to see clearly how your printers are deployed and change all GPOs to per machine.

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    GPO screen shot attached.
    printers gpo.jpg

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    Looking at your screenshots, the way you have your OUs setup looks perfect.

    Locations > College PCs > Geography, History etc...

    I presume (as I cannot tell) that you have moved the relevant Computer Objects into the correct OU, such as Geography, History etc...

    For every OU, you should create and link a separate GPO.

    On those GPOs, (in turn) navigate to Computer Config > Preferences > Control Panel Settings > Printers

    Deploy the printer in exactly the same way, then remove any printer settings from under User Config > Preferences > Control Panel Settings > Printers (what you currently have setup).

    Now when you logon to a computer in Geography you'll get printer A and when logging onto a computer in History you'll get printer B.

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    enjay's Avatar
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    And that will work when logged in to two different computers, yes?

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    Yes because computer A would be allocated printer A and computer B would be allocated printer B. The user themselves become irrelevant.

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    Quote Originally Posted by Michael View Post
    On those GPOs, (in turn) navigate to Computer Config > Preferences > Control Panel Settings > Printers
    I've been told that only works for local printers, not networked ones, as there is no user security available to allow the connection...

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    Quote Originally Posted by enjay View Post
    I've been told that only works for local printers, not networked ones, as there is no user security available to allow the connection...
    If you don't have 'everyone' allowed to print to the printer it will fail (we have Papercut managing printer security so we can); you can probably add privs to allow 'system' to connect instead...

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    Quote Originally Posted by nicklec View Post
    If you don't have 'everyone' allowed to print to the printer it will fail (we have Papercut managing printer security so we can); you can probably add privs to allow 'system' to connect instead...
    "Everyone" can print, and additionally staff can 'manage documents', so I'll be okay adding printers the way you describe, yes?

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    Yes you should be fine, if it does fail due to permissions there is a shockingly helpful event log describing what went wrong

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