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Virtual Learning Platforms Thread, Sharepoint 2010 auditing in Technical; Is there any way in sharepoint to track who has accessed documents? A teacher wants to put up some homework ...
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    zag
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    Sharepoint 2010 auditing

    Is there any way in sharepoint to track who has accessed documents?

    A teacher wants to put up some homework and see who has viewed it.

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    You can use the e learning actions to assign the work to the students and this will give you status on whether it has been accessed etc. The class lists will need to be set up or already available through your MIS data.

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    I haven't looked in 2010 but down to item/document level auditing was available in SharePoint 2007 so I imagine it's been improved in 2010. You didn't get it with WSS so it probably isn't there for Foundation either.

    Some links to get started (2007 & 2010)
    ECM Features That Rock in SharePoint 2010: Audit Trail - Windows Live
    Item-Level Auditing with SharePoint Server 2007
    Who’s Been Doing What? (Auditing in SharePoint Server 2007, Part 1 of 2)

    This may be too much/complex for your teachers to easily digest, so you may want to look into the SharePoint Learning Kit which gpjt is referring to.

    Richard

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    zag (18th June 2010)

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    You can use the sharepoint 2010 auditing feature and then publish the report to a library which the teacher has access to. The SharePoint Server auditing capabilities allow you to track all activities that occur within the environment. The site collection administrator has the ability to set auditing requirements within the environment that determine the types of actions that should be tracked.

    To manage audit settings for a site collection, follow these steps:

    1. Navigate to the Site Settings page for the top-level site in the site collection.

    2. On the Site Settings page, in the Site Collection Administration section, click the Site Collection Audit Settings link.

    3. On the Configure Audit Settings page, identify any audit log trimming settings,and select the items to audit:
    a. In the Audit Log Trimming section, identify if automatic audit log trimming should be enabled, identify the number of days of audit log data to retain and specify a location to store audit reporting before trimming the audit log. This is important as you dont want the log files to fill up the space on your drive
    b. In the Documents and Items section, check the boxes in front of the events to audit which you want to track e.g in your case Opening or downloading documents, viewing items in lists, or viewing
    item properties
    c. Once all of the appropriate audit options have been set, click the OK button.


    To view the audit reports:

    1. Navigate to the Site Settings page for the top-level site in the site collection.

    2. On the Site Settings page, in the Site Collection Administration section, click the Audit Log Reports link.

    3. On the View Auditing Reports page, click the name of the report you want to execute.

    4. For the Run a Custom Report option, the Run a Custom Report Page is presented. On this page, follow these steps:
    a. In the File Location section, select where the report should be saved once it is generated.
    b. In the Location section, check if the report should be restricted to a specific list, and if so, select the web site where the list is located and select the list.
    c. In the Date Range section, specify the optional Start Date and/or End Date to which the report should be restricted.
    d. In the Users section, specify which users the report should be restricted to.
    e. In the Events section, specify the events the report should be restricted to.In your case include the following events:
    • Opening or downloading documents, viewing items in lists, or viewing item properties
    • Editing items
    Once all of the appropriate report settings have been entered, click the OK button.

    5. The report is generated, and the file is saved to the library specified.

    Hope this helps

    San

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