Email and Internet usage assigned to a teacher's computer is solely for the purpose of conducting school business. Some job responsibilities at the school require access to the Internet and the use of software in addition to the Open Office / Microsoft Office suite of products. Only people appropriately authorised, for school purposes, may use the Internet or access additional software.
Software Access Procedure
Software needed, in addition to the Open Office / Microsoft Office suite of products, must be authorised by your supervisor and downloaded by the ICT technician. If you need access to software, not currently on the school network, talk with your supervisor and consult with the ICT department manager.
Internet use, on school time, is authorised to conduct school business only. Internet use brings the possibility of breaches to the security of confidential school and child information. Internet use also creates the possibility of contamination to our system via viruses or spyware. Spyware allows unauthorised people, outside the school, potential access to school passwords and other confidential information.
Removing such programs from the network requires ICT technician to invest time and attention that is better devoted to progress of the ICT Facilities. For this reason, and to assure the use of work time appropriately for work, we ask staff members to limit Internet use. The use of Internet is restricted to "official school business." Websites such as facebook, hotmail and youtube will be banned at School level, unless a signed written agreement is in place for your use within lessons.
Those that do not have a signed agreement, will be unable to gain access. Personal use of or time spent for personal gain is strictly prohibited. Authorisation for Internet outside of school business access must be obtained through the ICT Manager with a brief of what you need to do. Once authorisation is approved you are responsible for the security of your account password and you will be held responsible for all use or misuse of your account. You must maintain secure passwords and never use an account assigned to another user.
Additionally, under no circumstances may school computers or other electronic equipment be used to obtain, view, or reach any pornographic, or otherwise immoral, unethical, or non-school-related Internet sites. All internet activity you do, at home and at work, on the school laptops or computers is recorded to the server to a section accessible only to the County Council ICT Engineers. Going onto unsuitable websites can lead to disciplinary action.
Email Usage at School Email is also to be used for school business only. Confidential information must not be shared outside of the school, without authorisation from the headteacher, at any time.
You are also not to conduct personal business using the school computers or email system. Please keep this in mind, also, as you consider forwarding non-school emails to associates, family or friends. Non-school related emails waste time and attention.
Viewing pornography, or sending pornographic jokes or stories via email, is considered sexual harassment and will be addressed according to our sexual harassment policy.
Emails That Discriminate
Any emails that discriminate against employees by virtue of any protected classification including race, gender, nationality, religion, and so forth, will be dealt with according to the harassment policy. These emails are prohibited at the County Council level and filter down to all schools. Sending or forwarding non-school emails will result in disciplinary action that may lead to disciplinary action.
School Owns Employee Email
Keep in mind that the school owns any communication sent via email or that is stored on school equipment. Senior Management, the ICT Technician other authorised staff have the right to access any material in your email or on your computer at any time. Please do not consider your electronic communication, storage or access to be private if it is created or stored at work, or stored on work equipment.
Be cognisant of system etiquette. The computer you use may have limits regarding disk space usage. E-mail takes up space; therefore, you should regularly delete and/or archive any messages you wish to save. Remember that the recipient is a person with feelings. Since they cannot see you, they may not know when you are joking. Be sure to include visual or verbal clues. Convention indicates the use of the smiley face. :) (Look sideways).
DO NOT SEND MESSAGES ALL IN CAPITALS. It looks as if you are shouting. Use initial capitals or some other symbol for emphasis. For example: That IS what I meant. That *is* what I meant. Remember that some people in various companies that we deal with have to pay for each byte of data they receive. Please keep messages to the point without appearing terse or rude.
As part of this schools commitment to the utilisation of new technologies, all of our employees have access to the Internet. In order to ensure compliance with the copyright law, and protect ourselves from being victimised by the threat of viruses or hacking into our server, the following is effective immediately:
1. It is the Schools policy to limit Internet access to official business. Employees are authorised to access the Internet, for personal business, after-hours, or with the confirmation from the ICT Manager, in strict compliance with the other terms of this policy. The introduction of viruses, or malicious tampering with any computer system, is expressly prohibited. Any such activity will immediately result in a meeting with the ICT Manager, and the outcome forwarded to the Senior Leadership Team.
2. Employees using School accounts are acting as representatives of the School. As such, employees should act accordingly so as not to damage the reputation of the school.
3. Files which are downloaded from the Internet must be scanned with virus detection software before installation or execution. All appropriate precautions should be taken to detect for a virus and, if necessary, to prevent its spread.
4. The truth or accuracy of information on the Internet and in email should be considered suspect until confirmed by a separate (reliable) source.
5. Employees shall not place company material (copyrighted software, internal correspondence, etc.) on any publicly accessible Internet computer without prior permission.
6. Alternate Internet Service Provider connections to the schools internal network are not permitted unless expressly authorised and properly protected by a firewall or other appropriate security device(s).
7. The Internet does not guarantee the privacy and confidentiality of information. Sensitive material transferred over the Internet may be at risk of detection by a third-party. Employees must exercise caution and care when
transferring such material in any form.
8. Unless otherwise noted, all software on the Internet should be considered copyrighted work. Therefore, employees are prohibited from downloading software and/or modifying any such files without permission from the copyright holder.
9. Any infringing activity by an employee may be the responsibility of the school. Therefore, this school may choose to hold the employee liable for their actions.
10. This school reserves the right to inspect an employee’s computer system for violations of this policy.
I have read the Schools Internet, Email and Anti-Piracy statement and agree to abide by it as consideration for my continued employment by XXXXXXX XXXXXXX School. I understand that violation of any above policies may
result in disciplinary action.
Signature (Staff Member)
ICT Technician Signature
ICT Manager Signature