+ Post New Thread
Results 1 to 8 of 8
School ICT Policies Thread, Departmental H&S Policy for IT. in School Administration; Is anyone willing to share their Departmental H&S Policy with me (presuming you have one) so that I can compare ...
  1. #1
    muppet's Avatar
    Join Date
    Jan 2006
    Location
    Oxfordshire
    Posts
    168
    Thank Post
    31
    Thanked 18 Times in 17 Posts
    Rep Power
    21

    Departmental H&S Policy for IT.

    Is anyone willing to share their Departmental H&S Policy with me (presuming you have one) so that I can compare it to the one I've just finished drafting?
    Basically I was informed today that I will have the pleasure of a full H&S audit in a few days time to ensure that the department has complied with the findings of the last audit........this happened before I started here and was never informed of the requirements, until today that was!!!
    So I have to:
    1. Create a departmental policy
    2. Carry out a training needs analysis for the department
    3. Develop a record of regular / weekly safety checks of all IT related equipment, including all leads! (No one can explain where the time to do this will come from, especially as it is classed as administrative so the teaching staff wont do it.)
    4. Evidence the H&S elements of departmental agendas and minute the actions required.
    5. Plus lots of other lesser stuff.

    Obviously I will be getting protected time to carry these tasks out so that I don't have to work into the night in my own time........oh that's right, as non teaching staff I don't need protected time, 'cause if I say I'm busy everyone just leaves me alone!!! Sorry didn't mean to have a gripe.

    If anyone can help I will be extremely grateful......

  2. #2

    FN-GM's Avatar
    Join Date
    Jun 2007
    Location
    UK
    Posts
    16,228
    Thank Post
    894
    Thanked 1,779 Times in 1,533 Posts
    Blog Entries
    12
    Rep Power
    462
    their Departmental H&S Policy
    Whats one of those

  3. #3
    User3204's Avatar
    Join Date
    Aug 2006
    Location
    Wirral
    Posts
    769
    Thank Post
    55
    Thanked 66 Times in 62 Posts
    Rep Power
    34
    Quote Originally Posted by muppet View Post
    ..Departmental H&S Policy...
    Suggests there is a "School" H&S policy.

    Have you seen it ? If not then the school is in trouble.

    You should know who the H&S person in the school is, and it will be their responsibility to ensure that the departments within the school are following the overall policy.

    "H&S Manager" or whatever the role/job is called, is a very involved one, they need to go on training courses, get certified, blah blah blah... and they usually get paid quite well, as it's their fault if people get hurt.


    I don't do one, as it doesn't falkl within my job remit.
    But as I understand it (from what the teachers fill in for trips and stuff), it all comes down to fairly obvious stuff. "If people do A, what might happen", "How likely are they to do A" and then "How can we stop them from doing A".

    You have a plug socket, you have a fork... What can you do with these things together?...

  4. #4

    Join Date
    Sep 2008
    Location
    Coventry
    Posts
    5
    Thank Post
    0
    Thanked 2 Times in 2 Posts
    Rep Power
    0

    Smile

    The cable testing is covered under the schools PAT testing schedule, so you don't need to do that each week, month or quarter.

    The policy can be one page or a complete binder, it is up to you. I found some of the issue raised on this site really helpful.

    ICT Health Checklists: ICT Hub Knowledgebase

  5. Thanks to covgeek from:

    muppet (30th September 2008)

  6. #5

    GrumbleDook's Avatar
    Join Date
    Jul 2005
    Location
    Gosport, Hampshire
    Posts
    9,992
    Thank Post
    1,359
    Thanked 1,828 Times in 1,135 Posts
    Blog Entries
    19
    Rep Power
    602
    Quote Originally Posted by muppet View Post
    Is anyone willing to share their Departmental H&S Policy with me (presuming you have one) so that I can compare it to the one I've just finished drafting?
    Basically I was informed today that I will have the pleasure of a full H&S audit in a few days time to ensure that the department has complied with the findings of the last audit........this happened before I started here and was never informed of the requirements, until today that was!!!
    So I have to:
    1. Create a departmental policy
    Which is to follow the school one but identify possible risks associated with your job. These are likely to include electrical shocks, trailing wires, correct seating and working arrangements, hazardous substances from toners / cleaning agents.

    2. Carry out a training needs analysis for the department
    Identify where you will put warning signs about use, storage and disposal of equipment, resources and consumables.
    Identify the information staff need to continue with their job safely.

    3. Develop a record of regular / weekly safety checks of all IT related equipment, including all leads! (No one can explain where the time to do this will come from, especially as it is classed as administrative so the teaching staff wont do it.)
    The best check is to have things right in the first place and procedures for people to inform you when they are not. All electrical equipment should have the relevant PAT testing and labeled accordingly. You should have a copy of the records for the equipment you are responsible for. This equipment then needs a regular visible check to be carried out. This can be done by any member of staff on the basis of "if it doesn't look how it is meant to look then they should give you a call". Trip hazards should be eliminated to start with or where present you should inform staff how to deal with them accordingly, including the use of floor cable protectors, signage and if all else fails a clip round the ear (only joking!).

    4. Evidence the H&S elements of departmental agendas and minute the actions required.
    A standing agenda item would be to report on any equipment that has been removed for safety reasons and what has been done to replace or fix it, and to identify if it is likely to occur again.

    5. Plus lots of other lesser stuff.

    Obviously I will be getting protected time to carry these tasks out so that I don't have to work into the night in my own time........oh that's right, as non teaching staff I don't need protected time, 'cause if I say I'm busy everyone just leaves me alone!!! Sorry didn't mean to have a gripe.

    If anyone can help I will be extremely grateful......
    It is hoop jumping for many people as it is stuff that already gets done in one form or another, but it is handy to have the documentation at times ... especially when little johnny decides to poor water into a computer and you get that lovely bang, followed by finger pointing about why the equipment wasn't in a sealed container where it would not be a risk (apart from overheating and setting the place on fire).

    HTH

    When you have you published materials ... please put them onto the wiki.

  7. Thanks to GrumbleDook from:

    muppet (30th September 2008)

  8. #6

    elsiegee40's Avatar
    Join Date
    Jan 2007
    Location
    Kent
    Posts
    9,994
    Thank Post
    1,852
    Thanked 2,299 Times in 1,698 Posts
    Rep Power
    819
    Our H&S manager recommends googling for university websites H&S poicies. Most of them are freely available over the internet and exteremely detailed.

    Our Lone Worker policy was adapted from the University of Durham's

  9. #7
    muppet's Avatar
    Join Date
    Jan 2006
    Location
    Oxfordshire
    Posts
    168
    Thank Post
    31
    Thanked 18 Times in 17 Posts
    Rep Power
    21
    Thanks for the responses.......I feel happier now about things, got a bit stressed yesterday when this all 'suddenly' got dumped on my desk!!!

    To create the departmental policy I basically took all the elements from the risk assessments I've carried out and incorporated them into one document that also states that the whole school H&S policy should be followed and who to report issues / accidents to.

    The TNA element is easy as I'm the only person in the department with H&S responsibilities (not that H&S isn't everyones responsibility...for the pedants amongst you!!)

    By the sounds of things the last audit 'recommended' that a check sheet for visually checking equipment be produced and that the checks were to be carried out everyday or at the begining of each lesson!! I think that this may have to become a monthly check.

    I'll post my policy and check sheets in the wiki when / if I manage to make it through the audit without too much of a beating!!

    Once again, thanks for the comments, especially Covgeek and GrumbleDook. But please feel free to keep them coming.

  10. #8

    Andrew_C's Avatar
    Join Date
    Sep 2005
    Location
    Winchester
    Posts
    3,050
    Thank Post
    64
    Thanked 391 Times in 299 Posts
    Rep Power
    163
    Quote Originally Posted by covgeek View Post
    The cable testing is covered under the schools PAT testing schedule, so you don't need to do that each week, month or quarter.
    Well... The IET CoP recommends that each user, every use, gives every cable a quick look. A PAT is only valid the day it is done, true safety is a 365 day mindset.

    This obviously has more relevance to truly portable (and higher risk) stuff like drills, or Hoovers, rather than PCs.

SHARE:
+ Post New Thread

Similar Threads

  1. Budgets, funding and departmental IT resources
    By cjohnsonuk in forum How do you do....it?
    Replies: 4
    Last Post: 14th May 2008, 01:52 PM
  2. NetSupport, Group Policy & Event Ids 1030/1058
    By ucdsb in forum Network and Classroom Management
    Replies: 10
    Last Post: 22nd February 2008, 01:08 PM
  3. Group Policy Management & Runtime Error
    By thegrassisgreener in forum Windows
    Replies: 8
    Last Post: 11th January 2008, 11:54 AM
  4. Replies: 5
    Last Post: 13th December 2007, 09:09 PM

Thread Information

Users Browsing this Thread

There are currently 1 users browsing this thread. (0 members and 1 guests)

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts
  •