Office Software Thread, Yet another Access question in Technical; Im not sure how I would go about this, whether it would be a form or a query or whatnot.
20th October 2008, 04:23 PM #1
Yet another Access question
Im not sure how I would go about this, whether it would be a form or a query or whatnot.
I have a database with reports Ive created, which when I print print out the whole data set, unless i specify which pages I want. Its very tiresome doing a print preview and then finding out which 5 pages out the 2000 are the relevant ones. So I'm trying to think of a way to only print certain records.
Ideally Id like it to prompt for, say the students name, and then print only those records.
How would I go about doing this please?
20th October 2008, 04:30 PM #2
I would have thought you could knock up a quick form with drop downs that point to the various fields.
This is probably overkill, but should point you in the right direction How do I… Select records for a dynamic label report in Access? | How Do I… | TechRepublic.com
However for the simplicity the built in wizards might be better
20th October 2008, 04:37 PM #3
What I want to do though is print off the exact report that Ive got, not just a form with a summary of the data.
Would i need to create a form that looks the exact same way as the report and then just have a drop down for the fields i want?
20th October 2008, 04:56 PM #4
Why don't you create a query finding the data you require and then create a report from the query you've just created?
Thats how i'd do it or am I getting the wrong end of the stick?
20th October 2008, 05:03 PM #5
yeh u are hehe.
I have the query, selects all the data, and fills in a nice report.
But the report is 2000 pages long.
Sometimes I want to just to print 5 pages of the report (each 5 pages correspond to a new student for example, and I want to just print 1 student)
At the moment, I need to print preview the report, then scroll all the way through to page, for example, 1835, until i find Johnny Zebra's pages, and then print only page 1835 to 1840.
20th October 2008, 05:10 PM #6
Yeah, I'd create a form that filters (either the final report, or the query itself - it'd run quicker if it was the query) and outputs just the pages you want.
20th October 2008, 05:21 PM #7
- Rep Power
Duplicate the query that finds all the data for all the records and then just set it to ask you for a students name. When you run the report it'll ask you to type that students name in and then only produce the 5 pages associated with that student. If you copy the query and report there's no reason it'd look any different from the original. (except for being a lot shorter).
Putting [Please select student] in the student criteria box should give you the prompt.
Thanks to cehwitham from:
RabbieBurns (21st October 2008)
20th October 2008, 05:27 PM #8
Thats kind of what i meant but obviously didn't explain myself that well! its just been one of those days!
Last edited by krisd32; 20th October 2008 at 05:32 PM.
21st October 2008, 10:01 AM #9
That's the bit I didn't know how to do. Thanks
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