Office Software Thread, Password protecting an email in Outlook in Technical; Hi
I've been asked by the school secretary to find out if it's possible to password protect emails which are ...
1st July 2013, 02:35 PM #1
Password protecting an email in Outlook
I've been asked by the school secretary to find out if it's possible to password protect emails which are sent out from Outlook 2010. She has got emails in which require a password - the message comes through and then the password arrives in a separate email.
I've given her the instructions on how to encrypt an email but apparently this isn't what she wants. Am trying to work out what to suggest to her.
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1st July 2013, 02:42 PM #2
An email can't be passworded, unless you're using client software to encrypt it etc? I know all our schools have been told they need to use Zipped and encrypted files for dealing with external people for data etc, but guessing as you said that already it's not that
1st July 2013, 02:51 PM #3
I'm going to get her to show me an email that she receives and see exactly what she's referring to - I have a feeling it might be a document that's password-protected, not the email then! She seemed pretty adamant it was the email though. We'll see!
1st July 2013, 02:55 PM #4
If it's the same kinda thing as what we get it's related to these normally: Using s2s for generic file transfer: mandatory encryption - Data, research and statistics
Basically it's now "needed" to zip it all, and put passwords on. And they won't send it back to you without it etc etc.
(But may well be completly different )
1st July 2013, 03:07 PM #5
Well .... !! While I was trying to sort it out, I showed her how to protect a document in Word in the meantime. And yep - that was what she wanted all along. We did have a little conversation about how that's not the same as password protecting the email itself :-) Just glad it's another call I can close!
Cheers for the encryption info @Steve21, as it may will still be useful in the future as we try and get sorted with confidential data transmission.
1st July 2013, 04:27 PM #6
Originally Posted by Steve21
Typical of government to suggest proprietary software when there is FOSS such as 7-Zip that does exactly the same thing, and better.
"WinZip, ideally v10.0 or higher, is the Department's chosen method of encryption. At September 2011 the latest version of WinZip was v15.5."
1st July 2013, 04:37 PM #7
Aye the irony is we suggested that to many of our primaries, and only 1 accepted it. Rest wanted to pay for Winzip as that's "chosen"
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