Policy for Students
Guidelines for Students
The aim of the Acceptable Use Policy for students is to ensure that everyone is able to take advantage of the potential of ICT to support their learning in a responsible and safe manner.
To do this students need to understand the rules and systems that are in place to protect them, to ensure that our college system is secure and that no one is subject to bullying or abuse.
• The college provides computers, network and internet access as well as other related equipment, to help you to learn effectively.
• You are responsible for your own actions whilst using the college computer systems.
• You are encouraged to use them in innovative ways, and to suggest ways to make them more relevant to your learning.
Passwords and Logons
You will be issued with a Logon and password when you arrive, this will be your logon for your entire time with the college.
• Do not share your logon with anyone, if someone asks, please just say no, there may be reasons why that person does not have network access.
• Do not let anyone know your password. It is your password only and must be kept private. If you think someone knows your password, tell your teacher and come to the IT support office to have it changed as soon as possible.
Treat your logon like your toothbrush:
Don’t let anyone else use it, and don’t use anyone else’s.
Please be aware that not everybody finds it easy to use the computer system in a responsible way and some people think it’s funny to delete your work, we know it’s not funny and we will try to help you get your work back. Help us to help you with this.
• Save your work regularly.
• Use meaningful file names so you can identify your work easily.
• Keep file names as short as possible.
• If you have to leave your seat for more than a minute or two logout to prevent anyone tampering with your work.
• Always safely remove your USB memory stick by right clicking on the drive in my computer and clicking eject. Don’t just pull it out.
It is not OK to modify or delete anyone else’s work, or to touch any one else’s computer while they are working on it. You will be reprimanded if you are caught behaving in this way.
Your own equipment
During Years 7-11 you are not allowed to bring your own computer equipment into college. This is to make sure the equipment at college stays electrically safe, and that the network stays secure.
• You may not charge your telephone from computer USB ports.
• You may not unplug computer equipment to attach phone mains chargers.
• You may not connect any items to the college computers or network except USB memory sticks.
At sixth form level you can ask to have wireless internet access for your phone or laptop but you must visit the IT support office to have your device checked to make sure it has antivirus on it. You will not be able to access your home drive or network files, just the internet. If you need to plug your equipment into the mains to charge it, you must have the charging equipment PAT tested by the site management team.
At all times you must behave sensibly whilst using computer systems. If you contact others electronically, you must be polite; you must not attempt to send anything inappropriate, or to make them look at things which are inappropriate. You must not threaten anyone, or use vulgar, insensitive or insulting language. You must not use the computer system to bully other users.
The college computer system has a great many security features enabled on it, most of which are for your protection, you must not try to get round them, or try to get to things you do not normally have access to. Specifically:
• Do not attempt to use proxy sites to get around filtering regulations.
• Do not attempt to bring in games or unauthorised programs.
• If you need to bring in an unauthorised type of file for your coursework please see your teacher or IT support who will help you run it in a safe way.
The computers in the college are provided to help you learn, you may not use them to play games, to surf the net for fun, or anything else that is not to do with your college work. You can get into trouble for doing this.
No system is perfect and whilst the college tries to make sure computers are always available for you to use and working correctly we expect your help to keep them working.
You can help us by not unplugging anything, this includes:
• network cables,
If you are caught unplugging, or damaging any item of equipment, you may be charged personally for the repair or replacement.
If you find a computer which doesn’t work properly, do not try to fix it yourself in any way. It may look like your computer at home but there may be differences which mean trying to fix it may make the situation worse. Please tell your teacher or room supervisor that you have a problem and ask them to call or email the helpdesk. IT support will come and fix it for you.
You may not enter an IT room, or use any item of computer equipment, without supervision from a member of the college staff. If you are found in a room without supervision you will be told to leave immediately and your activity will be checked.
You must not waste resources, this includes printing work without checking it first, and keeping lots of files you don’t need in your ‘my documents’. You should always delete work you don’t need any more.
You must not eat or drink around any computer equipment.
Anyone using the internet at college, staff, student or visitor is governed by the policy of our internet provider who is South West Grid for Learning. Their acceptable use policy can be found here:
The reputation of the college is very important and we will take action against anyone who tries to damage it. As a result you should be aware of the effect that things you say or post online might have.
• We will ask for all photos and videos posted without authorisation to be removed.
• We may ask you to remove comments or updates which reflect badly on the college.
• For your own protection we do not suggest that you post any photos of yourself online in your uniform.
• If you see anything online that makes the college look bad, please report it to the RAISE staff, or IT support. Do not get involved in any discussion about it online.
• The college does not allow access to Facebook, or any other social media in college.
When you use the internet you become part of a global community, in any community there will be people who are not trustworthy and you should be aware of your own safety online, and the safety of your friends.
We recognise the value of the internet, but we are also aware of the dangers. We don’t want to restrict what you do online, on your own computer and we will help you if have problems online.
If you experience anything online which makes you feel angry, upset, or uncomfortable, you can report it online using the CEOP service: http://ceop.police.uk/safety-centre/. More information to keep yourself and your friends safe can be found here: http://www.thinkuknow.co.uk/. You can also discuss anything you experience online with any of the RAISE staff, or with Mr. Carter.
All students with a computer account are provided with an email address from year 10 onwards for communication both internally and with other email users outside the college. You must consider the following things when you send or receive email:
• E-mail has the same legal status as written letters. You must be careful when sending both internal and external mails.
• Messages must be phrased using acceptable language and in acceptable tone.
• E-mail to outside organisations has the same power to create a binding contract as hardcopy documents.
• E-mail is not a secure method of communication, and can be easily copied, forwarded and archived.
• Having an external e-mail address may lead to receipt of unsolicited e-mail. The college will take measures to minimise the receipt and impact of such content, but cannot be held responsible for material viewed or received by users from the Internet.
• Never open an email attachment sent by someone you do not know or that you are concerned about.
• Never reveal personal details about yourself, such as your address or telephone number, or arrange to meet someone you do not know in an email.
• You must not send or forward chain letters or unsolicited commercial e-mail (also known as SPAM).
• Use of the college computer system, including your email account and storage areas provided for your use, may be subject to monitoring by the college. This is to make sure this Acceptable Use Policy, and the law is complied with. This may include monitoring of a logon session to ensure you remain on task, or to help you with problems. In particular, the college keeps a complete record of sites visited on the Internet by both pupils and staff; however, we do not record usernames or passwords used on the internet.
• You should avoid storing personal information on the college computer system such as personal passwords and photographs.
• The college may also use measures to audit use of computer systems for performance and diagnostic purposes.
• Use of the college computer system indicates that you accept that this monitoring will take place.
Confidentiality and Copyright
• Respect the work and ownership rights of people outside the college, as well as other staff or pupils.
• You are responsible for complying with copyright law and licenses that may apply to software, files, graphics, documents, messages, and other material you wish to use, download or copy. Even if materials on the college computer system or the Internet are not marked with the copyright symbol (©), you should assume that they are protected under copyright laws unless there is an explicit permission on the materials to use them.
• If you are unsure about copyright, please ask your teacher to explain, or come to the IT support office and ask. Not knowing the rules is not an excuse to not follow them.
Reporting anything you think is wrong
• Any websites accessible from within college that you think are unsuitable.
• Any inappropriate content you think might be stored on the computer system. This may be contained in email, documents, pictures, etc.
• Any breaches, or attempted breaches, of computer security.
• Any instance of bullying or harassment.
• Any damage to IT equipment.
Reports should be made via email to firstname.lastname@example.org. All reports will be treated confidentially.