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Network and Classroom Management Thread, Hide Staff emails from students with exchange 2003 in Technical; We are having a problem with students sending obscene emails to staff, so I've been asked to hide staff emails ...
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    Hide Staff emails from students with exchange 2003

    We are having a problem with students sending obscene emails to staff, so
    I've been asked to hide staff emails from the students, we are using exchange 2003. The Staff use outlook and the students access thier emails via owa.
    Or is there a way to restrict groups sending to other groups.
    Thanks in advance.

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    Edu-IT's Avatar
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    Re: Hide Staff emails from students with exchange 2003

    I've been asked to hide staff emails from the students,
    Do all of the email addresses have the same format?

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    Re: Hide Staff emails from students with exchange 2003

    If anyone knows how to do this, it would be an advantage to me, too. All I can think of is creating a separate staff address book and hide their addresses from the Global Address List... again, if people know how to do that, too, it would be helpful.

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    Edu-IT's Avatar
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    Re: Hide Staff emails from students with exchange 2003

    Quote Originally Posted by paulsharpe
    If anyone knows how to do this, it would be an advantage to me, too. All I can think of is creating a separate staff address book and hide their addresses from the Global Address List... again, if people know how to do that, too, it would be helpful.
    Wouldn't pupils still be able to guess staff email addresses though or am I missing something?

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    Re: Hide Staff emails from students with exchange 2003

    yes the emails have the same format. And yes your quite correct some of our brighter pupils would guess, but try explaining this to the leadership team.

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    Re: Hide Staff emails from students with exchange 2003

    Quote Originally Posted by banjoman
    yes the emails have the same format. And yes your quite correct some of our brighter pupils would guess, but try explaining this to the leadership team.
    Why can't you just disable the students email access? (Are you bilbo?)

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    mrcrazy04's Avatar
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    Re: Hide Staff emails from students with exchange 2003

    Failing that - ban the kids who send the obscene emails. I'm sure they'd start to learn!

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    Re: Hide Staff emails from students with exchange 2003

    If any issue like this arises, I use sending limits to restrict students sending any emails. This allows staff to email them coursework deadlines and so forth.

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    SYNACK's Avatar
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    Re: Hide Staff emails from students with exchange 2003

    There is an option in active directory under the user accounts (if you have the exchange admin tools installed) that hides the user from the global address list.

    You should be able to change the lot by selecting all of the staff at once, assuming they are in one OU and opening up properties. This will then apply any settings that you change to all of the selected users at once.

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    Re: Hide Staff emails from students with exchange 2003

    I have used this for External Contacts that we don't wish our students to view.

    However, this is useless as our standard format of first.lastname@domain.com is for students and staff. Our lovely students would soon realise they can type the email address in.

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    Re: Hide Staff emails from students with exchange 2003

    Quote Originally Posted by banjoman
    yes the emails have the same format. And yes your quite correct some of our brighter pupils would guess, but try explaining this to the leadership team.
    maybe the school should ban pens as well incase the students write obscene notes to the teachers!.

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    Re: Hide Staff emails from students with exchange 2003

    We Filter the email, any obscene words are sent to system admins. Offenders are dealt with appropriately and the rest of the school can continue to use the system.

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    Re: Hide Staff emails from students with exchange 2003

    How do you filter emails that sounds good, the only problem is that Students will just say that someone else logged on as them. I'm all for punishnment, by retracting pc privilages, but how can you protect the innocent.

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    Re: Hide Staff emails from students with exchange 2003

    Quote Originally Posted by banjoman
    the only problem is that Students will just say that someone else logged on as them.
    Either they did it, or they shared their password. Either way they get a (metaphorical, unfortunately sometimes) kicking.

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    Re: Hide Staff emails from students with exchange 2003

    There is no sending restriction features avalible in Exchange that will allow you to limit where they send to. You would need to use an extra piece of software. At our school we use Surfcontrol Email Filter. It can be a bit temperamental at times but it is very efficient at handling spam both inside and outside the organization.

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