Secure Document Scanning Management Software
Right, ok, so here's the thing..
One of the schools I support is looking to go down the digital archive route, as (quite simply) we've run out of space in our current storage, and it's going to be one of those things that just gets increasingly costly.
Now, they had a company in this morning demoing some software to them (sadly, a couple of personal things had come up so I missed the meeting) but this software will link into SIMS and allow batch scanning and then individual assignment to a pupil and then under that pupil it will allow allocation to various sections (admissions documents, professional letters, parental letters, etc etc) as well as keeping a store of all the finance information along side the SIMS Finance Module in a similar fashion. It will then from this allow the secure e-mailing of individual or batch documents, including removing sensitive information whilst keeping your original in tact and all that usual stuff you would expect.
They are asking for £6000 for the software (this includes 1.5 days installation and training as well as making sure the software is set up for the schools needs) with £900/year maintenance fee to ensure you get updates and 0.5 day a year support.
So, I'm just wondering if anyone out there knows of solutions for the school that do the same thing and have contact details so we can do a comparison and get a real feel for what's out there and ensure we meet our best value purchasing model.
Andy T :)