MIS Systems Thread, Multiple Quick Letters in Technical; Anyone know of a way to have more than one "quick letter" template available in the Links pane? We use ...
15th June 2012, 03:32 PM #1
Multiple Quick Letters
Anyone know of a way to have more than one "quick letter" template available in the Links pane? We use two different letterheads, so want to be able to have one quick letter on each template.
15th June 2012, 03:57 PM #2
Apparently this isn't possible - I've submitted a change request, so if anyone else thinks this would be useful, please vote for it; it is number 1206-1103969
16th June 2012, 09:12 AM #3
+2 on the CR.
A work around would be that you can personalise by user, so use different users for each type. I know it's a pain, but workable.
16th June 2012, 10:05 AM #4
The way of achieving this is to create separate reports using the report generator which has virtually all data items available to it. If you are on a pupil a report will print for one child. Reports can be placed in favourites.
16th June 2012, 11:14 AM #5
If you use a mailmerge report you can also go straight to email.
18th June 2012, 08:44 AM #6
That's quite long-winded compared to the one-click of a quick letter. Having "Quick Letter 1" and "Quick Letter 2" options can't be that complicated, surely.
Originally Posted by PhilNeal
18th June 2012, 08:45 AM #7
Not with Google Apps, but I could give selected people the Outlook Sync program (I know one of the PAs would thank me for that anyway).
Originally Posted by vikpaw
18th June 2012, 09:59 AM #8
Wouldn't that be SIMS Quick(ish) Letter?
Are you aware each person can have a personalized Quick Letter? Or is that, say, the attendance officer wants a letter A and a letter B?
18th June 2012, 10:08 AM #9
I didn't until I read Vikpaw's post above.
Originally Posted by matt40k
A bit of both. The two Quick Letters I want are headed paper for our primary and secondary schools. So generally people would only need one, however Marketing would ideally have both, as would one member of our Admin Dept who provides admin support to both schools. That said, having the admin people in each school with the relevant template is a good step forwards though.
Originally Posted by matt40k
19th June 2012, 06:17 AM #10
It's not actually that bad. If you pre-prepare the reports. Then It's 3 extra clicks away. 1 on Reports, then click favourites, double click on report. If the person made a personal copy of the report, then it would show by default and they wouldn't have to click on favourites. It's a really good workaround for what is probably a minority situation, say just the marketing department. The others can have that option if they need to send a letter on the other school's letter head.
Originally Posted by enjay
I would go for personalizing the quickletters for one group of people, and leaving the default for the other half. Then make a manual report the admin, along the lines of the personalized one. Or if it's easier for them to use the same process all the time, just make two manual reports. At least you can chuck more fields in there if required.
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