MIS Systems Thread, Bulk Delete of old records (staff and students) in Technical; Originally Posted by jonrose
Hi glennda, I may be wrong here so you will need to check with your LA, ...
9th December 2011, 02:33 PM #16
It might be that i only heard in brief conversation - it may have made a mistake
Originally Posted by jonrose
IDG Tech News
9th December 2011, 02:45 PM #17
I've attached the document I think you're refering to.
Originally Posted by jonrose
Thanks to matt40k from:
jonrose (9th December 2011)
9th December 2011, 03:30 PM #18
- Rep Power
10th December 2011, 06:29 AM #19
I thought the student one was longer than normal. That makes sense. Though keeping it in perpetuity seems a bit overkill. Surely we should have taught them about how to keep and backup their data. They shouldn't need their high school assessment data, once they have got their degrees! I would imagine, we'd just refer them to the exam boards, where they pay to get a search done in their name and get a certificate if one was found.
In terms of staff then, if it is useful to maintain a record, fair enough, but i would imagine it's okay to remove the NI numbers / bank details, after a year of someone leaving. No need for that, so long as you've got name and contract times.
12th December 2011, 09:57 AM #20
[QUOTE=vikpaw;767414They shouldn't need their high school assessment data, once they have got their degrees! I would imagine, we'd just refer them to the exam boards, where they pay to get a search done in their name and get a certificate if one was found.[/QUOTE]
Yes but... you would need some way of knowing which exam board to refer them to for that particular subject.
12th December 2011, 10:28 AM #21
Generally you stick with a particular exam board one the subject has found one they like.
12th December 2011, 10:40 AM #22
Not always. A number of our departments changed exam boards with the last change of specifications, or following the arrival of new Heads of Department. Assuming these aren't isolated incidents, one subject could have used a number of different boards over the last 20 years.
Originally Posted by matt40k
12th December 2011, 10:47 AM #23
Not exactly rock science working it out. Alot of the data you need to keep can be found else where. I wouldn't be suprised to find in 20 years time a folder with this years exams results on the SIMS share. It's just a question of choosing the best method that doesn't cause too much trouble, ie if it's in SIMS great, leave it.
12th December 2011, 10:47 AM #24
I've known people that have experienced this @enjay, and the onus is on them. If they lose their certificate, they have to apply to a couple of exam boards. In practise a school will use a range of boards, so you can apply to them all, i don't think the search is subject specific, it's 'you' specific.
12th December 2011, 01:09 PM #25
Exam boards also merge and change over the years, so finding an old certificate for a course no longer run is equally difficult. Having information held by the school can cut down on the work to get replacement certificates.
Schools will change their exam board far more regularly now ... especially as Govt requirements change as well.
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