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MIS Systems Thread, Scanning to Sims in Technical; Hi We are looking at getting scanning to Sims option added to our photocopiers and was wondering if anyone has ...
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    Red face Scanning to Sims

    Hi

    We are looking at getting scanning to Sims option added to our photocopiers and was wondering if anyone has it installed and is actually using it. If so do you have any feedback on it. I would really like to see it in action in a school environment before we purchase it as its not cheap.

    cheers

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    creese's Avatar
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    We have many schools using it with no problems. It does what it says on the tin.

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    localzuk's Avatar
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    We use Callisto Managed Scan here - we don't use the copier version though, as we didn't really want to add any more load to our copiers. We instead have network scanners, and use the desktop version.

    Works great, and gets used a lot! We pay about £500 a year for it, from Portrayal and are happy with their service.

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    I'm interested. Is it massively quicker than attaching docs manually? Can you choose naming convention / add description?
    When i first looked at this ages ago, it seemed slow and long winded, you had to basically log in and search for each student. I would imagine / hope now that you can just browse to a year group. Scan to the 1st student. Hit next, then scan to the next... and so on ... ?

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    creese's Avatar
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    Quote Originally Posted by vikpaw View Post
    When i first looked at this ages ago, it seemed slow and long winded, you had to basically log in and search for each student. I would imagine / hope now that you can just browse to a year group. Scan to the 1st student. Hit next, then scan to the next... and so on ... ?
    How would that work? Do you mean scan the same document to each student, surely that is a massive waste of space. Or do you mean put the scanned documents in order then scan different ones to each student, again a waste of time.

    The scanners are intended for occasional scanning of documents to pupils. The screen, as far as I remember lets you filter to an area to scan to, SEN etc. then you can start typing the name and it will list the possibles. They do the job well, we have never had anyone regret getting them, Primary or Secondary. No one has ever complained it was a slow process.

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    I meant the latter, i.e. order a list of documents, and then scan them in sequentially, but it wouldn't be for all students, that was just a hypothetical case.

    A more realistic one is certain letters that the head of year sends out, going to a selection of students, but it would be easier to look down the list of Y11s and next through. The letters aren't easily done out of 'late letters' or other methods because they are dependent on a first warning letter or other such going out first, so there is no rule applicable.

    The other option that we looked at was that software that tied in to Office, and let you just save a doc straight to SIMS, which is probably more along the lines of what we need. I can see us using it for SEN and medical docs though.

    It's just something on the periphery we're interested in, so i'll be looking out for any other feedback in thie thread.

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    localzuk's Avatar
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    We've never had any complaints about it being slow. The process for us is:

    Person goes to network scanner, scans documents in one big batch
    Person goes back to their computer and fires up Callisto
    They log in, choose the area that their scans are applicable to (Pupils, Staff, etc...)
    They work through the list of documents they scanned in, giving descriptions, choosing the pupils etc...

    Done.

    I don't see how you can make it any faster?

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    We have the canon version of this facility installed onto our photocopiers.

    Unfortunately we've had 6 months of wrangling to get it working and the end result is that our staff don't trust it and as such it sits unused. It is a shame though, as having done some testing myself it does work and works well now Canon have ironed out the issues we'd been experiencing, it does what it says on the tin.

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    creese's Avatar
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    Quote Originally Posted by localzuk View Post
    Works great, and gets used a lot! We pay about £500 a year for it, from Portrayal and are happy with their service.
    I would have no problem recommending them either.

    Recently had their engineer call us from a school, initially it was confusing. Eventually I realised it was a problem scanning to a shared drive and not SIMS. Apparentley the problem had been there for a year. The secretary was too vain to put her glasses on and read the error message so was merrily scanning into the ether.
    Last edited by creese; 16th February 2011 at 09:04 AM.

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    Quote Originally Posted by Iain.Faulkner View Post
    We have the canon version of this facility installed onto our photocopiers.

    Unfortunately we've had 6 months of wrangling to get it working and the end result is that our staff don't trust it and as such it sits unused. It is a shame though, as having done some testing myself it does work and works well now Canon have ironed out the issues we'd been experiencing, it does what it says on the tin.
    The version of what? There is more than one software package that does this now.

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    Umm... OCR? Picks up student name from the letter? Suppose you would need a template.

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    Quote Originally Posted by smb007 View Post
    We are looking at getting scanning to Sims option added to our photocopiers
    Couldn't you just make your own scan-to-SIMS workstation? Set up a PC with a cheap USB-powered scanner and additional USB touch monitor, then have an application on that extra monitor that asks the user for their username and password and which pupil they wish to attach the scanned document to. For document scanning and adding stuff to SIMS simply write an AutoIT script or two.

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    localzuk's Avatar
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    Quote Originally Posted by matt40k View Post
    Umm... OCR? Picks up student name from the letter? Suppose you would need a template.
    How would that work, as we scan massive numbers of letters sent to us about children - all of them formatted differently?

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    Quote Originally Posted by localzuk View Post
    The version of what? There is more than one software package that does this now.
    Apologies, the product is called Ecopy. and to be fair it is a good product, it's just unfortunate there's a lack of trust from our staff.

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    creese's Avatar
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    Quote Originally Posted by dhicks View Post
    Couldn't you just make your own scan-to-SIMS workstation? Set up a PC with a cheap USB-powered scanner and additional USB touch monitor, then have an application on that extra monitor that asks the user for their username and password and which pupil they wish to attach the scanned document to. For document scanning and adding stuff to SIMS simply write an AutoIT script or two.
    We have 2 scanner/printers from 2 once rival companies, for 'test purposes' The original was a PC attached, the more recent a board installed directly into the scanner/printer.

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