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MIS Systems Thread, Census - Is it a NM responsibility? in Technical; Our Data Manager has just left, she isn't being replaced. Her responsibilities have been divided up amongst the rest of ...
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    Census - Is it a NM responsibility?

    Our Data Manager has just left, she isn't being replaced. Her responsibilities have been divided up amongst the rest of the admin team.

    I've ended up with a few tasks, which i'm not over-the-moon about, but can understand (Creating reports, assessment, user mgmt rights, troubleshooting). One i'm pretty annoyed with: the Census. I can't understand why it's not our Bursar, with support of Admin dept.

    How many NM's have to do the census?
    If it isn't your Data/MIS Manager, who does the Census return in your place?
    I hate it when people pass of their jobs/responsibilities onto other people, so i don't want to do that if i'm being unreasonable. Should i fight this one?

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    bodminman's Avatar
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    Data Manager / Senior Admin me thinks!

    Edit: Forgot to add that this is another example of something that you'll only see happening to school support staff. "The person who is employed and specialises in X and Y is leaving, what are we going to do with their workload?" "The NM appears just to sit at his/her desk all day so they'll have time to do X and prob part of Y too!"
    Last edited by bodminman; 13th January 2011 at 01:35 PM.

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    +1 for Data Manager / Senior Admin..... our Head's PA does census as she is the Senior Admin person

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    Don't have one now that she's left, there is currently no Senior Admin which is why it's fallen to me. Our Bursar/Finance Manager is line manager to all of Admin, so i see it falling under his remit.

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    bodminman's Avatar
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    Failing the Senior admin role then definately the Bursar should be doing this!

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    senior admin person - I do some SIMS support and did the census once when the head's PA left and no-one else had a clue. I made it clear I thought it was an Admin task and passed it back as soon as I could

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    It's most definitely an admin task, it has absolutely nothing to do with the network, nothing to do with IT (short of the fact it's done a computer, which some people seem to think immediately makes it an IT Tech task!) and ultimately results in an auditing and funding task.

    (BTW, I'm a data manager, and I hate the census!)

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    Sivadam's Avatar
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    I do it here.
    I am 'Curriculum and Administration Services Manager' (whatever that means). I have a thorough working knowledge of all aspects of the SIMS Software and so the Census is a relatively simple job.
    If you do not have a SIMS Manager then you are heading for massive problems with SIMS. It is far too comprehensive to try and manage efficiently without such a person! This can lead to the Census being a totally overwhelming task!

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    Vegas's Avatar
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    We've recently been discussing this at length (myself, Office Manager & Business Manager), we as support staff are continually given additional tasks/roles to complete within our 37 hours a week but a teacher when given a new role (yearleader, head of paperclips etc.) is given extra salary and loses some teaching time to complete these tasks....doesn't make any sense, whats the difference. The business manager has been quite pro-active and has told the rest of LT that they cannot asign any additional tasks to any member of support staff, they must take on more staff instead.......of course i'll believe it when I see it.

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    Sivadam's Avatar
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    ....... and I have just seen a pink elephant fly past my office window ..............

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    Vegas's Avatar
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    Quote Originally Posted by Sivadam View Post
    ....... and I have just seen a pink elephant fly past my office window ..............
    As it passes my window..........

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    Quote Originally Posted by Heggy View Post
    Our Data Manager has just left, she isn't being replaced. Her responsibilities have been divided up amongst the rest of the admin team.

    I've ended up with a few tasks, which i'm not over-the-moon about, but can understand (Creating reports, assessment, user mgmt rights, troubleshooting). One i'm pretty annoyed with: the Census. I can't understand why it's not our Bursar, with support of Admin dept.

    How many NM's have to do the census?
    If it isn't your Data/MIS Manager, who does the Census return in your place?
    I hate it when people pass of their jobs/responsibilities onto other people, so i don't want to do that if i'm being unreasonable. Should i fight this one?
    What size school are you at?

    The answer is very different for your average small to medium primary than in a large secondary.

    At secondary schools you have defined roles and departments and a lab technician, for example, would never dream of deputising answering the phones.

    In a small school like mine, you have to do more than is obvious in your role... The bursar was serving at lunch today, I deputised on lollipop duty last week (I am trained), the registrar is standing in for the school secretary who has flu...

    We have to be flexible otherwise the school falls apart - we have so few staff. Our English Co-ordinator tells the tale of the day she came for interview: The front door was opened by a floury, apron-clad Headmistress who welcomed her and apologised... the cook was ill and she was helping prepare school lunches.

    So, in a secondary, I wouldn't expect Data to become part of your role... in a smaller school anything's possible.

    I am sole IT tech/NM, Librarian and although I've ditched the Marketing to someone who actually knows what they're doing, I'm still involved in that too on a regular basis... all on 20 hours a week.

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    Sivadam's Avatar
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    Good Point! I had assumed Secondary!

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    @sivadam: You were correct, we are a secondary with around 600-650 on roll.

    @elsiegee Fully accept your point, working in education, you have to be flexible. But this one is knowing where is reasonable to draw the line, i've never turned work away because my dept is too busy, i don't agree with the principle of it. But we have a dedicated attendance officer, a bursar, exams/cover, head's pa, administrator, finance etc etc etc.

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    Sivadam's Avatar
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    Then it sounds like Administrator is the person to do it!
    How can the NM be asked to understand whether the pupil data is accurate and up-to-date!
    It simply is not their task!

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