+ Post New Thread
Results 1 to 8 of 8
MIS Systems Thread, Report writing - Sims Profiles or?? (something idiot proof ) in Technical; Hi all Here's the scenario: School with about 120 pupils run along the lines of a Primary School (i.e. each ...
  1. #1

    Join Date
    Mar 2006
    Location
    UK
    Posts
    28
    Thank Post
    3
    Thanked 0 Times in 0 Posts
    Rep Power
    0

    Report writing - Sims Profiles or?? (something idiot proof )

    Hi all

    Here's the scenario:

    School with about 120 pupils run along the lines of a Primary School (i.e. each student has a class teacher but also sees specialist tutors for PE, Music and so on).

    Current system is that the class teacher writes the main body of the student's annual report and gives it to overworked office staff. Specialist tutors do the same.
    (They are unable/unwilling to add to the class teacher's report as this is 'admin' work and they say that their job description/working practices means they do not have to 'do' admin stuff [I have to try hard not to create a mini-rant here as if I only did what was in my job decription.....])

    OK so office staff now have to cut and paste (yup - we're really advanced) the reports for 120 kids, print, review, reprint, photocopy times eight yadda yadda.

    2010 we're going to have to this - 2011 I would like to have some sort of automated system in place where the teaching staff will directly edit the student's report. Looking around (OK mainly EduGeek) it looks like Sims Profiles may fit the bill. However we use Sims as a Primary School may do - no attendance or assessment data gets entered, no teachers are Sims users - it's entirely an Admin resource.

    So - is it feasible to setup Sims Profiles to handle this or, as I am thinking, is it a sledgehammer to crack a nut (given that I can foresee lots and lots and lots of my time being 'wasted' in holding the hands of teachers) and should I look for some simpler method of doing this? Some sort of collaborative report writing package where I could just dump in a csv of students would ( I think) be ideal but I have no idea of where to start.

    Current network boasts Windows Server 2000 and Office XP - staff IT know how would be about 3 on a scale of 10.

    Graeme

  2. #2

    Sylv3r's Avatar
    Join Date
    Jul 2005
    Location
    Co. Durham
    Posts
    3,215
    Thank Post
    372
    Thanked 380 Times in 338 Posts
    Rep Power
    148
    SIMS profiles is good but certainly not idiot proof.

    The writing of reports is part of all teachers job descriptions or at least should be part of their terms and conditions.

    Would it be easier to have templates setup on a shared area and teachers type the students reports into the particular section of the template - sounds very crude but it may work in your smallish school.

  3. #3
    Jamman960's Avatar
    Join Date
    Sep 2007
    Location
    London/Kent
    Posts
    992
    Thank Post
    186
    Thanked 197 Times in 157 Posts
    Rep Power
    47
    We've previously used mailmerged word templates to handle our reporting - I had it down to a tee before we switched to profiles, the main advantage was collation - before we'd have 1 word document for each class/subject, as each student has reports for upto 17 subjects it could take 20mins or more to collate a single report.

    We expected teachers to write around 190 words per pupil, print and pass the printed pages to the pupils form tutor who would then put the pages from subject teachers into the correct order, proof read and then pass the completed set to the head for further proof reading at which point many get returned(he's pretty picky about grammar etc).

    Now that we have profiles we expect the teachers to enter upto 190 words per pupil, once the deadline has been reached form tutors proof read the reports and pass a printed copy to the head for further proof reading(he'd do it on screen but found looking at the screen for that long difficult)

  4. #4
    Sarconia's Avatar
    Join Date
    Mar 2010
    Location
    London
    Posts
    315
    Thank Post
    15
    Thanked 34 Times in 31 Posts
    Rep Power
    16
    Profiles only works if you have a timetable set up for the classes, if there is no timetable for them then you won't be able to create a reporting session to pull them in.

    Also, on a side note, SIMS isn't supported on Win2k and the use of Office XP isn't supported either so if you have any problems with templates for example, you'd most likely get told to upgrade before anyone would even look at the problem.

  5. Thanks to Sarconia from:

    sakwoya (25th March 2010)

  6. #5

    Join Date
    Mar 2006
    Location
    UK
    Posts
    28
    Thank Post
    3
    Thanked 0 Times in 0 Posts
    Rep Power
    0
    Quote Originally Posted by Sarconia View Post
    Profiles only works if you have a timetable set up for the classes, if there is no timetable for them then you won't be able to create a reporting session to pull them in.

    Also, on a side note, SIMS isn't supported on Win2k and the use of Office XP isn't supported either so if you have any problems with templates for example, you'd most likely get told to upgrade before anyone would even look at the problem.
    Thanks for this - that certainly wipes Sims out of the equation

    Graeme

  7. #6

    Join Date
    Sep 2006
    Location
    London
    Posts
    1,332
    Thank Post
    36
    Thanked 353 Times in 238 Posts
    Rep Power
    79
    SIMS allows you to create reports based on a class; it is used successfully by lots of primary schools. It is true that for the specialist areas a timetable is ideal but it isn't strickly necessary.

  8. #7

    elsiegee40's Avatar
    Join Date
    Jan 2007
    Location
    Kent
    Posts
    9,769
    Thank Post
    1,813
    Thanked 2,228 Times in 1,645 Posts
    Rep Power
    801
    I've just read your post and it sounds eerily familiar. We're a small private school which had handwritten reports until a couple of years ago.

    We now have reports generated in word that use mail merge to produce a document of reports for each class. The origional form was something I put together for my old school ( a state primary)

    The merged document is saved onto a memory stick (1 for each class). The teachers sign the stick out, add their bit, return it to the office where the office backs it up before letting the next teacher have the stick. It could equally be done using a network share folder, but we don't have remote access to our network and teachers are allowed to take the sticks home.

    At the end, the office does a bit of tarting up (checking all the boxes have been filled) and adding attendance figures, before returning the sticks to the class teachers for printing a copy to proof-read. Once corrected, it goes back to the office for printing on posh paper, signing and distribution.

    I've already emailed my sample out twice today, so it's going as an attachment here!
    Attached Files Attached Files

  9. #8

    vikpaw's Avatar
    Join Date
    Sep 2006
    Location
    Saudi Arabia
    Posts
    5,639
    Thank Post
    683
    Thanked 1,400 Times in 1,160 Posts
    Rep Power
    353
    Look around as there are much easier things to do, but don't totally dismiss SIMS. It's very easy to knock out a dummy timetable just for reporting purposes. We have 5 different day structures in our primary school (ages creche to Y6) and i squeeze them all in for the purposes of reports.

    Main teacher is automatic via the pastoral structure, and specialists get timetabled, you only need one period a week to make it work, but it would take setting up.

    It's a pain if your teachers don't use SIMs, but you can use either Profiles or Assessment Manager, so long as you don't mind the comment being restricted to 1000 chars. If we need to go over we use multiple comment boxes.

    I think from both you can export the recording sheet so data can be input offline, then make it an admin task to reinput or certainly with assessment manager marksheets you can reimport.

    At least by using SIMs, it's all in one place and can be stored against the child. You can pull out relelvant info such as attendance (?), names of course, contact details etc...

    Worst case you can use it to make the template pre-filled with class info, and the pass that document to the staff to fill in. Round Robin - ARGH!

    I can see what they say about admin tasks, but that would be if you were asking them to manipulate recorded data and or repeat something. If the school is asking them to write a report, surely the school can stipulate the method that takes, if it happens to be take this word document and add to it, then they should do that...

SHARE:
+ Post New Thread

Similar Threads

  1. Report Writing
    By TwoZeroAlpha in forum How do you do....it?
    Replies: 10
    Last Post: 9th June 2011, 09:25 AM
  2. Scholaris accessing/writing to Sims: Legit?
    By mr_simonward in forum Virtual Learning Platforms
    Replies: 18
    Last Post: 20th November 2009, 11:52 AM
  3. Writing a custom app to pull data from SIMS?
    By robinm in forum MIS Systems
    Replies: 8
    Last Post: 17th September 2009, 08:24 AM
  4. Idiot-proof WMA to WAV/MP3 required
    By Ric_ in forum Windows
    Replies: 5
    Last Post: 21st March 2007, 02:21 PM
  5. Replies: 10
    Last Post: 12th January 2007, 03:39 PM

Thread Information

Users Browsing this Thread

There are currently 1 users browsing this thread. (0 members and 1 guests)

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts
  •