To be fair, would any registers based system be adequate for ensuring the building is empty of people? Kids being kids they'll often as not be down the park when the register suggests they should be in. I can understand and would agree that some method of checking who has evacuated when the fire alarm sounds would be beneficial, but the only reliable method of ensuring the building is empty is for some of the staff to be fully trained as fire marshals, whose job it is to perform a sweep of the building (safely, obviously... they shouldn't be fighting through fire-engulfed rooms to check), and make sure that there's no-one left inside.
As Localzuk suggests, though, this should be something that the school adopt in conjunction with their local fire department.
What I'm about to say may strike you as odd - mad even - but I believe it to be true:
You don't need to do fire registers. If there are likely to be more than more than a certain number of people (~15 iirc) in a building then the fire brigade will search the entire building regardless.
That was certainly the advice we were given when I was on the sims helpdesk and electronic registration was just beginning to kick in. Check with your LEA Health and safety, or anyone else, by all means, but I BELIEVE this to be correct.
That said, we do registers here - it definately helps to keep the kids under control - but it doesn't matter if they're not spot-on up to date
What about printing to a pdf?
then a job uploads the pdf to a ftp server somewhere off site - you can then get it on a smartphone/pda/laptop with 3G dongle
just spitballing here...
We (primary) have a weekly fire register for each class where a child's name appears in a column for each day and morning a/afternoon session (i.e. 10 columns)
The forename is highlighted in orange if the child is absent, the family name is highlighted in green if they turn up late and have been marked absent in orange. These are kept by the main exit door to each building.
If the fire alrm sounds, a teacher from each building grabs the fire registers on their way out.
fire registers are an office problem, not mine
We've thought over a few tec solutions but one stumbling block is always that you can't be sure who will be in the office, if you can just say print that then if there's a fire alarm grab it and go outside anyone can do that. PDA's, Laptops and so on require someone to be trained in what they're doing, it also needs to be kept charged etc
Thanks to all that have replied (and the more to come, the merrier) - if it's ok I might have to use some of these posts as evidence to support my case when the DH comes out with a spectacularly uninformed comment like "ha, no-one prints paper registers now, theres loads of other options..." and implies that I just can't be bothered to find a proper solution.
And yes, it is is a great working environment here, honest!
We use paper registers, they don't explode when they get hot.
We have a lower school and an upper school which is seperated by a 1 minute walk. The idea is if fire happens to print them all off at the other site. Though this could be done by printing off at an opposite side of the building to the fire? Or you could download all registers to an iPad or similar device just in case, and no wasting paper!
Our site is fairly spread out - and buildings are seperated by copse and woodland - so short of napalm or forest fires, theres little chance that we wouldn't be able to print from somewhere. The only issue is if the fire is in the server room and the Sims server melts - if we don't print in advance, we wont be able to do it. I doubt they'll go for a mirror server
Some of the problem is time. You *must* be in a position to assess, very quickly, the risk of there being somebody still in the building should it turn out to be genuinely on fire.
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