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MIS Systems Thread, problems downloading exams results in Technical; Tried changing the Versions and a few other things but nothing still works.... I stumbled across a post in the ...
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    Tried changing the Versions and a few other things but nothing still works....


    I stumbled across a post in the xams forum regarding the EXams Organiser.

    We are currently using Version 6.76

    This was posted


    Affected Products Examinations Organiser
    --------------------------------------------------------------------------------
    Notes Tools | Import Results & Enrolments

    Results import process in this version release does not support version 12 results files

    Exams Organiser cannot import version 12 results files.
    --------------------------------------------------------------------------------
    Advice Exams Organiser 6.77 and upwards will be able to process Version 12 results files, which are now being supplied by the Exam Boards. Therefore, if you do experience this message, then upgrading to the Autumn Update 2009 release of SIMS .net will allow a successful import to take place.


    I contacted our LEA who informed me that the Autumn Update is not the Autumn Upgrade. They have released the Autumn Update 2009 for me to download and Apply - Can not try this until later on but will post back if this rectifys the problem.

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    DMcCoy's Avatar
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    Sigh. It seems that Exams wasn't upgraded on the exams officers machine when the rest of sims did. My workstation is on 6.76.

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    Ah, I wasn't being quite as careless when checking versions as I thought.

    I looked at the machine, it has Autumn Main on it with 6.74. I read the autumn main release notes that say it comes with Exams 6.74. I stopped checking then.

    In actual fact autumn main came with 6.76 but the notes are just wrong.

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    Well well .......

    Methinks I identifed that could be the issue in a previous post!

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    Changing the 11 to 12 is only part of it - i've got a guide to how to edit each of the four files to convert - I'll post it on here later.

    Exam boards are meant to supply v12 format files now - if they're arriving in the v11 layout, then it's a problem with the board and not sims!

    Slight edit: I misread "results" as "basedata" (as you do...) - I'll post the basedata guide somewhere anyhow as it's useful! Have to check on changes to the results file formats, but the frustrating thing for me is that EO could just handle both formats and then there'd be no problem in the first place!
    Last edited by MattMitchell; 16th January 2010 at 08:09 AM.

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    Talking

    Quote Originally Posted by Sivadam View Post
    ....Yes!

    I know that Phil Neal will vouch for the expertise of at least one person on there .............
    cheers for the endorsement - had a nice chat to phil yesterday

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    Quote Originally Posted by Sivadam View Post
    Well well .......

    Methinks I identifed that could be the issue in a previous post!
    Unfortunately it still doesn't work. Helpfully I can't import the basedata either as that's broken too. I do see there is a patch for that which I'll have to request on monday.

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    OK, here's how to convert format 11 basedata to format 12:

    - Rename the basedata files with a later extension – I use X12 for clarity
    - In the first line of every file (S, O, C, L, D) change the version number text 11 to 12 at byte positions 25 and 26.
    - The S, L and D files need no further change.
    - The C file needs an extra 3 spaces inserted after byte position 55 on every C5 line (because the single character at byte 55 in version 11 has four character spaces in 55 – 58 in version 12)
    - The O file needs several changes to every O5 line:
    a) Insert 7 spaces to move byte 23 to 30
    b) Byte 80 result type has moved to byte 93, so insert 6 more spaces to move byte 87 to 93
    c) Byte 85 has moved to byte 110, so insert 12 more spaces to move byte 98 to 110

    We had problems with Edexcel BTEC data files, as they were sending a separate set of files for each course, rather than lumping them into one file, so that there was a .X01, .S01, etc file for one course; and a .X02, .S02, etc for the other.

    If you have the same situation, apparently the thing to do is to make sure that only one set of files at a time is visible in your EXAMIN folder.

    If I ever manage to track down a V11 version of the JCQ formats, I'll check what needs to be done to convert v11 results to v12, and maybe even write a script/vba/something to convert it if you're lucky!

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