[SIMS] SIMS - email?

[andykemp]

I have been hunting around in SIMS for the last 30mins or so trying to find a way to 'message' or preferably email all the teachers of a particular student without having to look up their timetable and workout who each person is from their initials and the find their email address etc...

Please someone tell me SIMS can actually do this simple enough task, and that I am just being daft!

[matt40k]

Surely emailing would be insecure. Pretty sure you can message within SIMS all the teachers of a particular student, or was that a new feature in Autumn, or was that just for that day?

[Oops_my_bad]

Why not just do what teaching staff do and abuse the "all staff" facility by sending an email to everyone where really, 1 or 2 would have been appropriate!?

[andykemp]

Surely emailing would be insecure. Pretty sure you can message within SIMS all the teachers of a particular student, or was that a new feature in Autumn, or was that just for that day?

Email (if setup well) is no less secure and much more convenient then accessing messages in SIMS. That said I can't work out how to do this with SIMS messages either - They have a send message tool - but there is no option to select just their teachers...

If you have any insight into this though that would be much appreciated.

[andykemp]

Why not just do what teaching staff do and abuse the "all staff" facility by sending an email to everyone where really, 1 or 2 would have been appropriate!?

Indeed - desperate to find a better solution then either 'all staff' or spending 5mins working out who the teachers are everytime...

[Ric_]

If all the staff email addresses are in SIMS, you could create a report of these email addresses and then copy and paste the addresses into your mail client.

[PhilNeal]

The send message function does exactly what you want athough to an internal message. You need to have the message box enabled on the home page.

[andykemp]

I found the send message box - but it just gives me a complete list of all staff to choose from - I don't want to have to choose the teachers as I don't know who they are otherwise I woudl have just emailed them... What I wanted was an option to send a message (although I would have prefered an email) just to the teachers of a student without having to look them up...

Am I doing something wrong?

[PhilNeal]

There should be options to send to all teachers and possibly HoY/House - I'm on a train so can't check!

[andykemp]

There is an all teachers option - but that lists ALL teachers not just the teachers of the student which makes it no more useful than the standard email 'all staff' option...

When you get a chance to check I would appreciate it...

[Nickfinn1974]

Hi Andy,

You can select teachers associated to the student, as long as you are in a student focus screen. We added it within the August release, previous to the August release you could do this for HoY and Reg tutor of the child. The screen will then present you with a list of the teachers associated to the child for you to select from.


Kind regards

Nick

[andykemp]

Thanks for the help - We are using the independent school version 7.122 (build 21) and I cannot see that option under student view 'send message' - Are we running an old version or has it not made it to the Indy version yet?

I get the following options: Head of Year, Reg Group Tutor, Head of House, Sen-cos, All Heads of Year, All Reg group tutors, All Heads of House, Teachers & Non-Teaching staff

[MattMitchell]

I tried this option (we're on build 7.122), and it works for head of year/head of house/reg group tutor, but if you select the teachers option it just shows all staff, and doesn't filter the list down!

[andykemp]

Glad it's not just me it doesn't work for!

[rpwillis]

I've set up exchange groups based on teachers of individual pupils for a few schools. Adds a lot of groups to the address book, but solves the problem of emails to all staff.

However, if you've got a learning platform which staff use as part of their day to day activities, then using alerts in there probably makes more sense.