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MIS Systems Thread, Assessment Manager 7, assigning Marksheets to Teachers in Technical; First some background or the question won't make sense. We are a middle school, students are split into Forms and ...
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    Bev
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    Assessment Manager 7, assigning Marksheets to Teachers

    First some background or the question won't make sense.

    We are a middle school, students are split into Forms and this is set up in SIMS elsewhere. The Forms all have a form tutor assigned to them

    They are then taught subjects either in forms or in sets. I have the sets set up as 'Assessment User Groups'

    I have a template for each Year group / Subject, so Y5 Science is a template, with Columns

    Result Set - Year 5 Autumn, Aspect - Level
    Result Set - Year 5 Autumn, Aspect - Effort
    Result Set - Year 5 Autumn, Aspect - Behavior

    etc


    And assigned to that template is a marksheet for each class or set.




    Now the problem.

    The marksheet is always assigned to the form tutor, or if in sets it is unassigned. I need to assigned the marksheets to the actual teacher of that class (subject/form or set combination)

    Year 5 Science may be taught by 3 teachers, teacher A has Set 1, teacher B has Set 2 etc.

    I considered using a category, and adding the teachers name, but this can only be done at template level which would be all of year 5 science.

    Is there any other way to group sets by teacher? I need to export all marksheets and then split them by teacher, currently I am having to manually check whcih marksheet belongs to which teacher and it is a very slow process.


    Sorry for the incredibly long first post!

    Bev

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    CAM
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    Who does your timetabling? I use NOVA-T6 to assign teachers to classes then Assessment Manager to assign the marksheets to the class instead of the teacher. So with multiple teachers per class, all teachers see the marksheet.
    Last edited by CAM; 19th October 2009 at 08:52 PM.

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    Welcome Bev,

    I use Assessment manager loads and agree with CAM the best method is to timetable the lessons.

    However, to solve your problem what you need to do is assign a superviser to each set that you have created as an Assessment Defined Group. This is fairly trivial and will allow each teacher to see their own marksheet.

    Focus | Groups | Assessment Defined Groups

    Search for the Group you wish to edit and Open it.

    In panel 1 - Group Details - there is a section called Current Main Supervisor, click the magnifying glass to open the Manage Group Supervisors window. Click on Action and then Add Supervisor.

    Search for the member of staff, assuming all your staff are entered in SIMS, and select them. You can then choose a role, i would go for Main Supervisor if each class only has one teacher.

    It is possible to assign more than one supervisor but i've had problems with this in the past. It's also been a pain to change supervisor's the next year because it wouldn't allow the dates for two main supervisors to overlap, but wouldn't allow deletion of the first one. Anyway, that's probably been fixed by now as that was 2 years ago.

    Anyhow, choose and allocate the class teacher and save the group. When you reopen the marksheet browse, that teacher should now be available to filter by, and they should see the class you have allocated them.

    Sorry if that's not clear, let me know and i'll do you a screen shot if you need.

    There are many problems with User defined groups, they are a pain to maintain (difficult to sort members and add or remove) and when the year rolls over it's even more of a pain to get the membership dates right and add the new students.

    Your best bet is to timetable the classes. I understand that this is a pain for a middle school, and not really necessary. However if you choose to do your reporting in SIMS using the comment aspects then having timetabled lessons will really benefit you.

    I manage a school with ~1500 on roll from Creche through to Y13. I timetabled the middle and lower schools for the first time last year. The majority of classes are taught as a form and so don't need timetabling, and as you are doing, they can be assigned to the form groups and these will never need updating on the template year on year.

    The specialist taught groups we have are mostly taught in form groups also, but in order for a different teacher to see the class, i timetable the lessons, so the teacher can easily run off set lists, class photos, take registers etc. etc. and they are easily maintained.

    Some subjects are setted, PE, swimming, arabic, some other languages i think. By being in the timetable, the teacher in charge can easily maintain the groups, they just get a table in sims with the sets along the top and list of students from the year down the side and they tick to allocate to a set. You could do this for them if you dont trust the teacher, however it's very quick and efficient to manipulate and make changes.

    I would really suggest you do this, and if you need any help at all, don't hesitate to post on here or contact me directly. Also don't forget Capita's SupportNet website which has a wealth of resources if you can find the info that is!

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    Bev
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    I did the timetable using ASC Timetables. it has a number of export options, but not one called Nova, I don't know if it is possible to export it in a format that SIMS would understand.

    I am not even sure if we have the timetable module, I will need to investigate that. I have never heard it mentioned. I know in the past, the timetable was done with post-it notes on a dining room table.....


    Our sets can be used for multiple classes, so Year 8 Maths Set, is used for Maths, Science & ICT. So I am not sure that assigning a supervisor to the set would work, unless I duplicated each set for each subject, and that would make maintenance a nightmare.

    I think I need to investigate the timetable information further.

    thanks for your help, I wish I had found this forum a year ago before I set everything up. It takes such a long time to set up, that once you have started in a certain way you are pretty much committed to it.

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    Bev,

    I think Nova is part of an add on suite of applications called Curriculum, but you'd have to check.

    It's unlikely you have software that can import into Nova, it's well fussy.

    However, i can guide you through setting up a very simple timetable if you want. Much easier if your sets are reused. Nova is a trial by fire though, so it's up to you.

    In order to sort your immediate problem, just double up the supervisors, make one main supervisor and the others regular supervisors. or, just make 2 / 3 regular supervisors, i guess it defaults to the main one being the alphabetically first one.

    You can assign the group to each template, and each teacher will see each marksheet, even for subjects they don't teach. You just have to tell them to be careful in which marksheet they enter data, but that's the only caveat.

    It is a pain once you've started down the wrong path, i just discovered that my predecessor set up the aspects incorrectly for the whole of KS3 - there are 3 different gradesets used, which means i can't do analysis on them directly in SIMS!

    I am just making plans to redo the whole of KS3 from scratch, including copying over results from old aspects into the new.

    It is never too late to stop and start again doing things properly as it will pay dividends for all future work you do.

    Like i said, see how you fair with multiple supervisors, it should be better now than it was.

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    Bev (20th October 2009)

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    Bev
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    Thanks for your help. I have been speaknig with out SIMS helpdesk team, and it seems that the way forward is to set up the basics of the timetable within Curriculum Manager. I don't have access to that yet, so once I have that arranged and am getting stuck in with setting it up I am sure I will have more questions.

    I totally agree, getting the basic structure correct is critical in getting anything useful out of the system later.

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    Smile

    NP
    Lettuce no if u need a when u start the timetable

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    CAM
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    We made the change from NOVA-T4 to NOVA-T6 here and it was...fun to say the least. Neither of us had used it before but a few months down the line we feel like we have been using it forever. First look at the Model window after importing the old timetable was a right "What the ....?" moment.

    Ideally, if you can find some support and training from your LEA they can be a lifesaver. Same with most areas of SIMS. If not, Edugeek is always here (and are here anyway even if you have an LEA).

    Vik, how did your predecessor manage to cram three grade sets into one aspect?!? I've only been able to stick one grade set into an aspect at any time thanks to the drop down box.

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    Quote Originally Posted by CAM View Post
    We made the change from NOVA-T4 to NOVA-T6 here and it was...fun to say the least. Neither of us had used it before but a few months down the line we feel like we have been using it forever. First look at the Model window after importing the old timetable was a right "What the ....?" moment.

    Ideally, if you can find some support and training from your LEA they can be a lifesaver. Same with most areas of SIMS. If not, Edugeek is always here (and are here anyway even if you have an LEA).

    Vik, how did your predecessor manage to cram three grade sets into one aspect?!? I've only been able to stick one grade set into an aspect at any time thanks to the drop down box.
    I think he is saying he used one grade set for one aspect and another for a different one but is talking about all the aspects as being the KS3 ones.

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    CAM (21st October 2009)

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    @cam - it wasn't 3 gradesets into one aspect. but for all the different aspects across KS3, 3 different types of gradeset were used. One gradeset, one set to integer type, one set to comment, one set to another gradeset type with different grades!!! For the particular example i wanted to set up a formula column to count grades above level 6, but it can only count the aspects tied to a gradeset not the ones set to be integer.

    doing it in excel is fine and an ok workaround, but ultimately i want teachers to access this stuff instantly straight out of sims, and i'm sure this issue will affect other areas such as performance analysis. hence the decision to redo the whole lot.

    Addition: Got it in one ChrisH
    Last edited by vikpaw; 21st October 2009 at 02:53 PM. Reason: correction + addition

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    CAM (21st October 2009)

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    Bev
    Are you registered on SupportNet?
    Do you receive the monthly 'Did you know?' emails from Capita?

    I just got the Primary one and i didn't know about the curriculum functionality. Well i did, but not quite how it's been described as i'd never thought doing it that way would be an option.

    Anyway, get registered and signed up to the emails if you are not.

    The content basically describes setting up a primary curriculum quickly and cleanly without using Nova at all, as far as i can see. If you don't need the advanced timetabling functionality then it makes perfect sense to just use the SIMS tools to create some groups.

    Take a look, the manual is called Academic Management for Primary Schools, you should find it on your SIMS server in a documentation folder. For me it was in S:\sims\documentation\acadprim.pdf

    Take a look at pages 127 to 134.

    If you don't have it you can download it from supportnet resource number 15191

    Let me know if you have any problems.




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