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MIS Systems Thread, Parental consent section in Sims in Technical; We’ve been asking parents for their consent to have their childrens photos on the school website. Now, I see in ...
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    Jobos's Avatar
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    Parental consent section in Sims

    We’ve been asking parents for their consent to have their childrens photos on the school website.

    Now, I see in Sims when I bring up a pupils details, there is a parental consent section and in there, there are 6 check boxes, copyright, internet access, photograph, sex education, data exchange and school visit. I wonder if this might be a good place to register when a parent has given their consent?

    However, try as I might I can see no way to run a report to check which pupils have the boxes checked.

    Is there a better way?

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    Mcshammer_dj's Avatar
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    Quote Originally Posted by Jobos View Post
    We’ve been asking parents for their consent to have their childrens photos on the school website.

    Now, I see in Sims when I bring up a pupils details, there is a parental consent section and in there, there are 6 check boxes, copyright, internet access, photograph, sex education, data exchange and school visit. I wonder if this might be a good place to register when a parent has given their consent?

    However, try as I might I can see no way to run a report to check which pupils have the boxes checked.

    Is there a better way?
    You should be able to run a report using the UDF field. I have just checked and this will give a true/false report when run

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    matt40k's Avatar
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    You can report on parental consent, it is however, picky.

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    vikpaw's Avatar
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    when designing a report on the student focus there's a section for parental consent, you could choose from where consent is given or where not, which is odd. rather than choose each consent individually, it's set up in a strange fashion to just be true case or false case.

    so the output to a table or excel is such that you get a list of the different categories of consent given.

    you'd have to do some post report manual processing to get a list of say every student where the photograph consent is given, by searching for the keyword in the field. sucks

    i feel a change request coming on.....

    who wants to volunteer...?

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    Might be needed as a core function anyway as a result of things like partner xchange...

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    matt40k's Avatar
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    Quote Originally Posted by vikpaw View Post
    i feel a change request coming on.....

    who wants to volunteer...?

    It's possible to do it now, just picky. I think it's an issue with the reporting engine rather then the data fields, so just a question of waiting for the new [reporting] engine.

    If it isn't changed in the new version I think there will be a lot of unhappy people.

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    vikpaw's Avatar
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    my bad,
    was being silly because it looks odd.

    the first parental consent just shows the consents given

    the second one listed with the little blue table lets you run a sub-query with prompt at run time tick box selection. when you add that field, it usually gives you a count, when you go to make a subquery the next screen looks like it has no fields but the very top one 'parental consent' which looked to me like a title is a field. add that, so that you can untick the 'display all records with no such' box and you can add a filter for where parental consent is one of .... check box like usual. the only available checkboxes in the drop down were boxes where i've had a tick, so presumably if there was a student with the remaining boxes ticked they would become active too.

    i hope that makes sense...

    is that what you meant by 'picky'? it looks just like a regular sub-queried report now, just a bit confusing to look at.

    i'd show a screen dump but can't find a print screen key on this mac, and i'm remote desktopping at the mo'.
    Last edited by vikpaw; 28th July 2009 at 10:14 AM.

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