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MIS Systems Thread, Firedrill with SIMS in Technical; I don't think we are for the reasons given above. It would almost be lulling schools into doing a pointless ...
  1. #16

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    I don't think we are for the reasons given above. It would almost be lulling schools into doing a pointless excercise. I recommend talking to your fire service.

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    Quote Originally Posted by FN-GM View Post
    A school down the road has a pretty good system.

    Everyday the entire contents of Sims automatically get dumped onto a laptop. In the event of the fire alarm sounding they take it with them. That way should the school burn down they have an entire copy of all the records and the information they should need stored locally on the laptop.That way they can access all the information they need in an instant.

    Its not a backup in anyway just a system where they can access the appropriate information right away in the event of an emergency.
    I should also point out another reason this system is used is because if the school burns down parents can be contacted in the event of the data being destroyed.

  3. Thanks to FN-GM from:

    PhilNeal (7th June 2009)

  4. #18

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    Quote Originally Posted by Heebeejeebee View Post
    Are Capita looking into a 'Fire drill' button - something nice and big and on the home page for certain user groups (apologies if one already exists)? I know our reception have to print out entire sets every day and anything that speeds this along would be great.

    HBJB
    I think the report we use is called Today's Register Report and it can be added to a custom panel on the left and therefore be on your homepage one click away.

  5. #19

    EduTech's Avatar
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    Thats basically what we have in place at the moment, it came from when i put SIMS on a VM. i now have a laptop with SIMS on so i can test certain things out, DepHead can test timetables etc.

    What i have is the same as most other people, SIMS gets dumped on the laptop on a daily basis so that if in the event of a fire i can just grab the laptop on the way out.

    Is not the best way, but at least we have the Schools Data.

    James.

  6. #20

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    Laptop solution is only useful for secondary Leson Monitor schools if it is updated for every lesson otherwise there's no up to date indication of who's not in the lessons.
    Still prefer paper grab folders by the door in every classroom with unmarked copys of every lesson scheduled in that room and fire proceedures for cover staff.
    Laptops are great if your sims is centralised and you can access it wirelessly (via another site's wireless, as youre may be burning).
    Does everyone keep a copy of their data in a fire resistant safe and/or off site for DR?

  7. #21

    creese's Avatar
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    I have to agree with Phil (Neal) on this.

    What fire officer is going to believe that a roll call is accurate. They will sweep the building to ensure no one is trapped.

    We have all seen and received attendance reports that we know are inaccurate. Some of our primary stage schools still don't enter marks until the Friday afternoon.

    If a child is believed missing safety guidelines always say do not re-enter a building. Far better to regularly practice fire drills and have a thorough evacuation procedure in place where each room is checked as the building is emptied.

    In most case a teacher should know how many students/pupils are in the room, numbers rather than names are the important factor.

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    Fire Drill

    Hi, Our pupils are put in the same form groups every year for a whole year so we have folders with the form name written on and when the alarm sounds we grab the registers and they are distributed to the form tutors. The folders are checked and updated by the receptionists i.e. kid moves class.

    Like you say, you can never be prepared and rely on the receptionist remebering

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    mpe
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    Quote Originally Posted by vikpaw View Post
    Many people rely on technology and taking out laptops, PDAs, etc. however i don't think you should rely on that even if it stores an offline copy of data.
    If you are storing "offline" copies of such data then the security of the device is a serious issue. Especially if you are not restricting what is being stored to only what you need to check regisisters.

  10. #24

    vikpaw's Avatar
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    I was thinking of systems such as bromcom, that store a firedrill register. It still required a usercode and pin to access the portable folder device.

    It still has it's weaknesses in that each teacher has to keep their own and have it with them, so the backup is still the paper copies.

    In terms of the content it's just a list of names and whether they were in in the am / pm session. No more or less than a piece of paper that a teacher stores in a book, or folder for whatever reason.

    i'm not sure what other systems use. presumably the ones on laptops and PDAs are more secure as they have stronger access passwords.

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    We have a system with a printer attached to a laptop in the office. The laptop is set to the run screen for our absence report. If the fire bell goes it can be printed off immediately. This satisfies our SMT and looks good if anyone asks but I'm not sure how much notice anyone would take ofit in a real fire

  12. #26

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    In my opinion anything that delays evac of a building is just plain dangerous. Stopping to press buttons and collect sheets of paper is wasting time. Making sure people get out in an orderly manner and making sure rooms are clear is far more important.

    Anyone seen how fast fire can spread? My money is on the flames over an HP EdgeLine.

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    What our primary schools do if they complete electronic attendance is to have a laminated class list next to their laptop / desktop and when they are aware of a student being absent they mark them off on the laminted list. Then the list is placed on the board or near the fire exit in the same location so everyone is aware where it is.

    In the afternoon / nextday the laminated list is wiped and starts again, this also saves printing costs as do not have to reprint a list every am and pm. (One school in the inital stages printed lists every am and pm this cost way too much in ink and paper) Hope that this helps :-)
    Last edited by gpascoe; 18th July 2009 at 12:47 PM.

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    Quote Originally Posted by gpascoe View Post
    In the afternoon / nextday the laminated list is wiped and starts again, this also saves printing costs as do not have to reprint a list every am and pm. (One school in the inital stages printed lists every am and pm this cost way too much in ink and paper) Hope that this helps :-)
    That's the advice I give to schools. I think other options are an appalling waste of paper and ink.

    It would be great if the DCSf or someone came up with an 'official' procedure.

  15. #29

    vikpaw's Avatar
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    At my old school i did a test during a fire drill:

    i kept one student behind in my office during the drill, then escorted them out but didn't let them return to their registration point. on the way out i found a teacher from a nearby classroom, carefully balancing his cup of coffee whilst trying to lock his door!

    At the foot of the stairs an assistant head was purportedly supervising the exit, but actually just watching students run past the nearest exit and out to the door on the other side of the corridor which was the easier route out to the meeting point.

    Meanwhile, at the front of the school, sixth formers from other schools were walking on site, ignoring the bells and trying to get into the building.

    Suffice to say, the student i kept behind wasn't missed and the Head (another word springs to mind ) a few minutes later announced the drill a success and told everyone to go back into class.

    Thankfully, as mentioned earlier the fire department shouldn't and don't trust a teacher with a register be it paper or electronic!

    The site manager and i decided that we were doing the best we could, and that his team always cleared the alarm point (we always checked it wasn't a prank first) and the fire team if they were needed would do it a second time.

  16. #30
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    Quote Originally Posted by vikpaw View Post
    students run past the nearest exit and out to the door on the other side of the corridor which was the easier route out to the meeting point.
    There's not necessarily anything wrong with that. The objective is not in fact to evacuate the building as quickly as possible, but to account for everyone's safe evacuation as quickly as possible. If this means people walk past one door in order to get to another which is nearer the assembly point, that is fine.

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