Ooooh..got a SIMS question for Phil if he's around !!

[Jake]

Hopefully Phil is around and taking a peek

Been onto the capita support forums/KB , cant seem to find too much on there regarding this.

Essentially, our problem is this, our staff contract details on SIMS are in a right mess, have been for yonks. The bursar has decided that its about time all the staff details were put in order, as at the moment we cannot even change someones address or car registration etc as it prevents the staff members details being saved due to a mess of errors to do with contract start dates and hours/week and weeks/year and pro rata and all manner of goodies.

Annnnnyway...the crux of it is that our teaching staff should be on a prorata of 1.000 based on 52.143 weeks a year. Trouble is of course that by having the weeks/year as 52.143 it doesnt tally with the Total Weeks figure which doesnt allow decimal points and so is 52. A workaround is to put the weeks/year at 52 as well, but then that drops the prorata figure below 1.000

er...is this making any sense?

Question is, what should we do, leave the prorata at under 1, which isnt right, change the weeks/year on everyone to 52 rather than 52.143 , change the service term to 52 instead of 52.143 ....or smash the server?

Any ideas Phil? (or indeed anyone else)

[PhilNeal]

It's a long time since I played with Personnel so I'll have to ask someone for help in answering this question. I assume you are on Personnel 7?

[Jake]

Yuppers , many thanks. Have sorted it at moment by changing the service term from 52.143 to 52. But not sure if this has repercussions

[PhilNeal]

Here is the response!

Your inability to edit certain staff records is probably down to the fact that they have a contract that has a Start Date that pre-dates the first Pay Award Date for the Service Term to which the contract is associated with. By adding via Tools | Staff | Pay Related – select a Service Term, a Pay Award Date should resolve this from our experience- our related KB is KB70097.

In terms of the number of “default” hours for a Service Term, we discussed this with a large number of LA’s / users but ultimately decided upon 52.143 – the strict calculation. We accept that different schools will have a different number of hours and hence by amending the Service Term hours to be 52 would be the easiest solution.

Hope this helps

[Jake]

Ooh many thanks , looks like changing it to 52 is ok then !