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MIS Systems Thread, Cashless Catering Permissions in Technical; What access does a Cashless Cater system Provider need to SIMS. I am being asked for:- Administration Assistant Admissions Officer ...
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    Cashless Catering Permissions

    What access does a Cashless Cater system Provider need to SIMS.

    I am being asked for:-

    Administration Assistant
    Admissions Officer
    Attendance Manager
    School Administrator
    System Manager
    Third Party Reporting
    Personnel Officer

    At first glance this looks rather a lot.

    If anyone could provide what access there provider has I would be very grateful.

    Chilbs

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    Disease's Avatar
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    I got asked for exactly the same from our new provider which is Vericool.

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    stariq's Avatar
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    hi
    if its Nationwide catering system, then this looks about right
    they use these permissions for running reports/importing FSM details etc.
    Hope this helps
    STariq

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    matt40k's Avatar
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    Quote Originally Posted by chilbs View Post
    System Manager
    Personnel Officer
    Not sure I'd give them System Manager, they could add permissions themselves then which is a bit cheeky. Also not sure why they would need access to staff records like personal details :S

    EDIT:
    Also
    Quote Originally Posted by chilbs View Post
    Admissions Officer
    Attendance Manager
    seems odd. Also, why don't suppliers export a security group for you to import, it's a really nice feature in Sysman7!
    Last edited by matt40k; 2nd May 2014 at 12:16 PM.

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    I would be reluctant to give system Manager Permissions: as Matt40k points out, that essentially gives them access to everything. It seems like a catch all for them so that they don't have to worry about troubleshooting permissions. I would also be reluctant to give Personnel Officer and Attendance Manager. I don't see why a cashless catering system would need the permissions that come with those - maybe Attendance Operator and Personnel Assistant would be more appropriate. Also be careful of the School Administrator group - it sounds innocuous, but its permissions are quite wide ranging and its often confused with Administration Assistant.

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    @Disease Did you give them that access?
    @stariq I don't believe that they need that level of access to get the job done.

    It does very much feel like they are asking for a lot I feel like I need to get them to justify themselves as they are asking for Full Access. Even my own user account can only do administration of the system, basic details and lookup timetables of people and rooms. The IT team have deliberately shut ourselves out of certain sections for day to day access as we just don't require it certain things to do our job therefore we do not have access.

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    creese's Avatar
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    Agree, looks far too much access. I would set up a user with this access the show SLT how much they can see and do.

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    Going to take this higher but my current stance is:-

    Administration Assistant
    Third Party Reporting

    Then they can ask for specific things after that

    As Matt40k points out they should give me an export of the exact details they need and nothing more.

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    From a legal point of view you need to be aware of the data items they are taking out of your system and satisfy yourself that they are strictly necessary.

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    GREED's Avatar
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    Are they asking for the account to use and login with or is this for using data extraction technology and using the permissions in a more automated way, or through reports? Not that it makes much difference from a legal perspective, @PhilNeal is spot on there.

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    I have given them the Administration Assistant and Third Party Reporting. They are going to contact me to discuss.

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    Disease's Avatar
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    Quote Originally Posted by chilbs View Post
    @Disease Did you give them that access?
    I did but I will speak to them about the need for so many permissions.

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    Our Cashless catering account has those permissions, but they don't have the password. As it's a scheduled task, we setup the user details for it on the server

    Steve

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    This isn't so much a password issue as the school's responsibility as a data controller/processor. If data is passing out from the school to a TP then the school MUST ensure that only data that is required to do the job is passed out and that a contract exists between the school and TP that states what data is being released. The fair processing notice also needs to inform parents/pupils that this is happening also.

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    Quote Originally Posted by PhilNeal View Post
    This isn't so much a password issue as the school's responsibility as a data controller/processor. If data is passing out from the school to a TP then the school MUST ensure that only data that is required to do the job is passed out and that a contract exists between the school and TP that states what data is being released. The fair processing notice also needs to inform parents/pupils that this is happening also.
    Well only can speak for our lot, but servers on-site, and no-one has access remotely etc without us doing it Guess it depends on what system/company.

    Steve

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